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Copyrighted by SANTA CLARA COUNTY CODE & Municipal Code Corporation, 1998.

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CHAPTER II.
COPIES OF DOCUMENTS

Sec. A14-11. Purpose.

This chapter is for the purpose of establishing reasonable charges for reproductions of public records, documents, maps and photographs filed in County offices, other than those records for which fees are set by state law.

(Code 1954, § 3.8.1-1; Ord. No. NS-300.93, § 3, 3-28-66)

Sec. A14-12. Applicability.

This chapter shall apply to any person or governmental agency requesting the reproduction or certification of records, documents, maps or photographs filed in County offices, unless such person or governmental agency, is specifically exempted pursuant to Section A14-14; provided, that this chapter shall not apply to the County library.

(Code 1954, § 3.8.1-2; Ord. No. NS-300.93, § 3, 3-28-66)

Sec. A14-13. Interdepartmental charges.

There shall be no charge to County departments requesting reproductions of records covered by this chapter except that the County Executive may authorize interdepartmental charges for budgetary purposes in the case of large orders of any such records, documents, maps or photographs.

(Code 1954, § 3.8.1-3; Ord. No. NS-300.93, § 3, 3-28-66)

Sec. A14-14. Exemptions.

(a) The County Executive may exempt any governmental entities from the charges set forth in this chapter.

(b) There shall be no charge to physicians or medical institutions requesting, on behalf of their patients, copies of records of the County Health Department or the Santa Clara Valley Medical Center dealing with patient care.

(Code 1954, § 3.8.1-4; Ord. No. NS-300.93, § 3, 3-28-66; Ord. No. NS-300.93.1, § 1, 5-16-66)

Sec. A14-15. Establishment of charges.

Unless a fee is otherwise prescribed by law or ordinance, an officer may furnish copies of public records under his control to a person upon payment in advance of a fee fixed by the Office of the County Executive, which fee shall be equal to the actual cost of labor and materials used in preparing and furnishing such copies. Where the total fee cannot be computed until after the copies have been prepared, the officer may require that the estimated fee be deposited before preparing the copies. In the event the officer finds the deposit to be insufficient, he may require that additional money be deposited before preparing or delivering the copies.

(Code 1954, § 3.8.1-5; Ord. No. NS-300.93, § 3, 3-28-66; Ord. No. NS-300.112, § 1, 11-6-67; Ord. No. NS-300.142, § 1, 10-27-70)

Sec. A14-16. Certification charge.

A charge of $1.00 per document shall be made for each certification.

(Code 1954, § 3.8.1-6; Ord. No. NS-300.93, § 3, 3-28-66)

Sec. A14-17. Payments.

All payments required hereunder shall be made in cash or to the order of the County and deposited with the department from which the reproduction is sought. All reproduction charges shall be paid on or before delivery of any reproduction.

(Code 1954, § 3.8.1-7; Ord. No. NS-300.93, § 3, 3-28-66)

Sec. A14-18. Procedures.

All requests for reproductions shall be made to the department keeping the records, documents, maps or photographs. Each such department may establish a reasonable procedure, subject to review by the County Executive with respect to the manner in which the requests for reproductions are to be processed.

(Code 1954, § 3.8.1-8; Ord. No. NS-300.93, § 3, 3-28-66)

Sec. A14-19. Property tax records.

Notwithstanding any other provision of this chapter, the Assessor may provide to cities and other public entities, located within the County of Santa Clara, public records and information relating to property tax assessment without requiring payment from such public entities in advance. Full payment of the amount charged for such records or information shall be made by the public entity within 60 days of its receiving the requested records or information.

(Ord. No. NS-300.631, 9-21-99)

Secs. A14-20--A14-28. Reserved.

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