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Copyrighted by SANTA CLARA COUNTY CODE & Municipal Code Corporation, 1998.

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Sec. A16-2. Declaration of intent.

In order to protect the privacy of individuals, it is necessary that the maintenance and dissemination of personal information be subject to strict limits.

(a) The purpose of this division is to provide certain safeguards for an individual against an invasion of personal privacy by requiring County agencies, except as otherwise provided by law, to:

(1) Permit individuals to determine what records pertaining to them are collected, maintained, used and disseminated by such agencies;

(2) Permit individuals to prevent records pertaining to them, obtained by such agencies for a particular purpose, from being used or made available for another purpose without their consent;

(3) Permit individuals to gain access to information pertaining to them in agency records, to have a copy made of all or any portion thereof, and to correct or amend such records;

(4) Collect, maintain, use or disseminate any record of identifiable personal information in a manner that assures that such action is for a necessary and lawful purpose, that the information is reasonably current and accurate for its intended use, and that adequate safeguards are provided to prevent misuse of such information;

(5) Avoid the creation of personal records or portions thereof which are not necessary for fulfilling the stated purpose of the agency, and insure timely destruction of outdated material;

(6) Permit exemptions from the requirement with respect to records provided in this division only in those cases where there is a need for such exemption as has been determined by the Board of Supervisors.

(b) This division applies to personal and confidential information, except as otherwise specified, and does not apply to nonpersonal information.

(Ord. No. NS-300.288, § 1, 6-12-79)

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