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Copyrighted by SANTA CLARA COUNTY CODE & Municipal Code Corporation, 1998.

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Sec. A16-4. Notification requirements.

(a) Each agency maintaining a system of records containing personal or confidential information shall, within 90 days from the effective date of this division, file with the County Executive the notice specified in Subdivision (b) following. Such notices shall also be filed with that office by such agencies on July 1, 1979, and on the first day of July in each year thereafter. Such notices shall be permanent public records. Any agency maintaining more than one system of records may combine such notices when convenient and appropriate.

(b) Notices required to be filed by the previous Subdivision (a) shall specify each of the following:

(1) The name of the agency and the division within the agency that is maintaining the records containing personal or confidential information, and the name or title of the system of records, if any, in which such information is maintained.

(2) The categories of individuals and the approximate number of individuals on whom records containing personal or confidential information are maintained in the system.

(3) Each use or purpose within the agency for the personal or confidential information within the system.

(4) Access, retrievability and disclosure of the information that will be made pursuant to Subdivisions (d), (e) and (f) of Section A16-6.

(5) The legal authority which authorizes the maintenance of personal or confidential information.

(6) Storage, retention, purge and disposal policies for the personal or confidential information.

(7) The source or sources of the information in the system.

(8) The title and business address of the agency official who is responsible for the system of records.

(9) The procedure whereby individuals can be notified upon request if the system of records contains a record pertaining to them.

(10) The procedure whereby individuals can be notified upon request how they can gain access to any record pertaining to them contained in the system of records, and how they can contest its contents.

(Ord. No. NS-300.288, § 1, 6-12-79)

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