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View recently adopted ordinances as of January 13, 2009 NOT YET CODIFIED OR INTEGRATED IN THIS SITE. (pdf file)

Ordinances enacted through January 13, 2009

Copyrighted by SANTA CLARA COUNTY CODE & Municipal Code Corporation, 1998.

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Sec. A16-7. Accounting of disclosures.

(a) Unless notice of the types of disclosures has been provided pursuant to the provisions of Subdivisions (a) and (b) of Section A16-4, each agency shall keep accurate accounting of each disclosure which shall include the date, nature and purpose of the disclosure, and the name, title and business address of the person or agency to whom such disclosure was made.

(b) Each agency shall keep an accurate accounting of the date, nature and purpose of each disclosure of a record made pursuant to Subdivision (i), (o) or (p) of Section A16-6. The accounting shall also include the name, title and business address of the person or agency to whom such disclosure was made. No detailed accounting will be required for disclosures made pursuant to Subdivisions (a), (b), (c), (d), (e), (f), (g), (h), (j), (k), (l), (m), (n) and (q) of Section A16-6.

(c) Each agency shall retain the accounting made pursuant to Subdivision (a) or (b) of this section for at least three years after the disclosure for which the accounting is made, or until the record is destroyed, whichever is shorter.

Nothing in this section shall be construed to require retention of the original documents for a three-year period, providing that the agency can otherwise comply with the requirements of this section.

(d) Each agency, after July 1, 1979, shall inform any person or agency to whom a record containing personal or confidential information has been disclosed during the preceding three years, but not prior to July 1, 1979, of any correction of an error or notation of dispute made pursuant to Subdivision (f) of Section A16-8 if:

(i) An accounting of such disclosure is required by Subdivision (a) or (b) of this section, and the accounting has not been destroyed pursuant to Subdivision (c) of this section; or

(ii) The information provides the name of the person or agency to whom the disclosure was made; or

(iii) The person who is the subject of the disclosed record provides the name of the person or agency to whom the information was disclosed.

(Ord. No. NS-300.266, § 1, 6-12-77)

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