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Fairgrounds Events

Published on: 11/25/2013 10:11 AM
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FGDS Pic  Santa Clara County Fairgrounds Events

All events held at the Santa Clara County Fairgrounds must be reviewed, inspected and approved by the Fire Marshal. Permits are required for larger events.

 IMPORTANT:  Events that have not been approved by this office at least one week prior to the start date will not be allowed.?


Fireworks
are not considered part of your special event permit. A separate Fireworks Permit submittal to this office is required.

FAIRGROUNDS STAFF WILL GIVE YOU THE SPECIAL EVENT SUBMITTAL FORMS. See their website's Facilities & Rentals page for details: http://thefairgrounds.org/home.cfm

FGDS PicLarger Events
Events such as large fairs and festivals, carnivals and similar events require a Fire Marshal Permit, and a pre-application meeting is mandatory.
CALL OR EMAIL: Senior Deputy Ryan Rucker at 1-408-993-4604 or ryan.rucker@faf.sccgov.org to schedule a pre-application meeting.

During this meeting we will discuss the scope of your event to determine the need for inspections conducted outside of normal business hours and/or a Firewatch, and will calculate your fees. 

You will need to submit a detailed site plan (See
Submittal Requirements below for information to include on your plans), along with floor plans for all buildings you will be occupying for your event. You will need to bring these plans to your pre-application meeting.
SUBMITTING
(1) SUBMIT your site plans and other submittal documentation not received at your pre-application meeting to: FAIRGROUNDS STAFF


(2)  APPLICATION, including Worksheet from Pre-Application Meeting, and FEES  ONLY: Fill out application and drop off or mail with fee payment to 70 W. Hedding Fire Marshal's Office. Include a copy of the worksheet from your pre-application meeting. 
  • Go to the cashier on the 7th Floor at 70 W. Hedding, East Wing (full address below) with these documents and fees and she will give you a receipt for fees paid and email this information to our Deputy in charge of the Fairgrounds events and the Fairgrounds representative.

FGDS Pic Smaller Events
Events such as trade shows, retail sales, weddings or parties, indoor concerts, rodeos and similar events do not require a Fire Marshal Permit, however a review of your plans and an inspection are required. You will need to submit a completed questionnaire along with a site plan (for outdoor events) and/or a floor plan (for indoor events). 
See
Submittal Requirements below for information to include on your plans.

FAIRGROUNDS STAFF WILL GIVE YOU EVENT SUBMITTAL FORMS.  For details click on their website address above.

SUBMITTING
(1) SUBMIT your site plans and other submittal documentation to the FAIRGROUNDS STAFF


(2)  APPLICATION and FEES ($187.00) ONLY: Fill out application (please enter the name of your event on the "other" line at the top of the smaller event application titled, " Fairgrounds Weekly Events Questionnaire" so we can match the fees being paid with the event taking place. Drop off or mail with fee payment to 70 W. Hedding Fire Marshal's Office.

All plans and other documentation are submitted to the Fairgrounds Staff.

  • Go to the cashier on the 7th Floor at 70 W. Hedding, East Wing (full address below) with these documents and fees and she will give you a receipt for fees paid and email this information to our Deputy in charge of the Fairgrounds events and the Fairgrounds representative.

Fees Paid To 70 W. Hedding Office:
Fees are due and payable at time of submittal. Cash or Check
payable to “Santa Clara County”, (some credit cards accepted). 

CASHIER'S HOURS FOR FEE PAYMENTS
      Monday through Friday between 8 AM - NOON or 1 PM - closing at 4:30 PM
 


Mailing Submittal
    Location map
You may mail your Fire Marshal's Office required items listed under number (2) above to the address below:

          OFFICE OF THE FIRE MARSHAL
          SANTA CLARA COUNTY GOVERNMENT CENTER
          EAST WING, 7TH FLOOR
          70 W HEDDING STREET
          SAN JOSE, CA 95110


 Submittal Requirements

You may submit the items below to the Fairgrounds Staff noted in number (1) above.
Please include the following information if applicable

Site Plan:

  1. Tents and/or canopies, including dimensions and distances from other tents, parking areas, roadways and structures.
  2. Roadways
  3. Auditorium style seating: seat arrangement, seat spacing, number of chairs per row, aisle locations and width (if applicable)
  4. Table arrangement, including number, size, number of chairs and serving table location and size
  5. Exits and aisles
  6. Cooking booths (number, dimensions and type of food/cooking including BBQ and deep fat frying)
  7. Temporary or permanent structures
  8. Fences, barricades and gates

Floor Plan:

  1. Exits
  2. Seating/table arrangement
  3. Fire extinguisher location, (for tents)
  4. Stages or platforms (please indicate dimensions, including height)

Tents: In addition to the information above, please provide the following:

  1. Exit width, illuminated exit signs, emergency lighting
  2. Number, type, rating and location of portable fire extinguishers