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Obtaining a Death Certificate by Mail

Last modified: 12/31/2012 2:45 PM
  1. Download, print and read the order form below (see Attachments).  Be sure to read all instructions on page 4.  (If you are unable to download the form, please call 408-299-5688 and we will mail or fax you a form).
  2. If you qualify as an authorized person, you will need to fully complete the form, sign the sworn statement, and have the Certificate of Acknowledgement notarized.
  3. Enclose the following items in an envelope:
    - The completed, signed and notarized form
    - A check or money order made payable to Clerk-Recorder for $16.00 for each death certificate. 
    - A self-addressed, stamped envelope (for return by regular mail)
         OR
    - A pre-addressed, pre-paid airbill for Express Mail, FedEx, or UPS (for expedited return)
  4. Mail envelope to:
    Santa Clara County Clerk-Recorder
    East Wing, First floor
    70 West Hedding Street
    San Jose CA 95110
  5. Allow 15 to 20 workdays processing time.
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