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General Information on Recording Official Documents

Last modified: 3/1/2012 9:48 AM

By recording a document, the document becomes part of the public records of the County Recorder. Many types of documents are recorded to provide the public with notice of chain of title or other interest in real property. You may only record documents that are authorized or required by law to be recorded. Note that the Clerk-Recorder's Office is unable to give legal advice such as what type of document you need, or how to complete a document. We recommend you seek advice from an attorney before you record documents that affect title to property.

In order for a document to be recorded, the document must:

  • Be a document that is authorized or required by law to be recorded.
  • Meet statutory requirements for that document.
  • Have original signatures or be a certified copy from the court or other government agency.
  • Have a 2 1/2" top margin on the first page. (If not, you must add a cover page and you will be charged for an extra page. See Attachments below.)
  • Contain the name and return address in the upper left corner of the first page (or cover page).
  • List the title (or titles) of your document on the first page.
  • Not have any page with dimensions larger than 8 1/2" by 14". 

    Note that the standard size for a recorded page is 8 1/2" by 11".  Any page that is not standard size (and still does not exceed the 8 1/2" by 14" maximum) triggers a page size penalty, which is applied to ALL pages of the document.  Any page that is larger than 8 1/2" by 14" is NOT accepted at all.