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How to Record Documents

Last modified: 3/1/2012 9:48 AM

You may record documents in person or by mail. If recording in person, bring the original document ("wet-ink signature") to our office during business hours (8:00 AM to 4:30 PM). If your document meets all the recording requirements and upon payment of the proper fees, your document will be recorded while you wait. The original documents are mailed back to the name and address shown on the upper left corner of the first page. Original documents are usually mailed back within 4 to 6 weeks of recording. We recommend that you try to avoid recording during our busiest times. Our busiest recording times are from 8:00 AM - 10:00 AM every day and all day on the last business day of the month.

If submitting documents by mail, remember to include payment by check or money order.   The check should be made payable to:  Clerk-Recorder's Office.  For fee calculation, see Recording Fees. Mail your document and payment to this address:

Clerk-Recorder's Office

East Wing, First floor

70 West Hedding Street
San Jose, CA 95110

When your document is examined, it will be either accepted or rejected for recordation. If it is rejected, your document (and payment) will be sent back unrecorded with an explanation of why it was rejected. Accepted documents will be processed as described above. An image of the document is kept in the Recorder's Office permanent record collection where it becomes part of the public record.  Once a document is accepted for recording, it cannot be removed, replaced, or modified.

Certain documents, such as builder's contracts, are filed rather than recorded. Filed documents are kept on site at the Recorder's Office for 5-10 years, depending upon the document type.