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Home > Home (English) > For Partners > Birth and Death Certificates

Hospital Birth Recorders

Updated October 17, 2013


Completing Birth Certificates

When you or your staff are initiating birth certificates, it's very important to use/reference the resources listed here:


Out of Hospital Birth Registration
When initiating an out of hospital birth in which the birth was “on campus” (meaning emergency room, lobby, parking lot, waiting room, etc.), as a courtesy the birth recorder will complete a birth certificate. When creating an out of hospital birth certificate, please contact Vital Records and Registration for assistance, if needed.

When an out of hospital birth is being referred to Vital Records and Registration for registration, please provide the parent(s) with the following:

• Out of Hospital Birth Packet.
• Vital Records and Registration contact information.
• Any hospital documentation as proof for mother and newborn (example: discharge papers, letter from birth recorder acknowledging the birth, etc.).

Please also advise parent(s) that it is important that they contact us as soon as possible, to schedule an appointment to complete the registration for their newborn’s birth to avoid delays.


Ordering Certified Copies

In person forms:


    Mail in forms:

    Mail to:
    Office of Vital Records and Registration
    976 Lenzen Avenue, Suite 1300
    San Jose, CA 95126



    Contact Us
    Vital Records and Registration
    976 Lenzen Avenue, Ste. 1300
    San Jose, 95126
    Phone: 1.408.885.2010 
    Fax:    1.408.885.4899 
    Hours: Monday-Friday 9am-4pm
    Closed: Saturday, Sunday, Holidays




    Contact County Disclaimer

    Our mission is to prevent disease and injury and create environments that promote and protect the community's health.