DFCS Online Policies & Procedures

  DFCS Online Policies & Procedures

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Handbook 1: Intake
1-8.1 Cross Reporting to Local Law Enforcement
Intake
1-8.1  Cross Reporting to Local Law Enforcement
Reference Points
Overview
What Must Be Cross-Reported
When Is a Cross Report Not Required
Who Makes the Cross Report
Law Enforcement Jurisdictions and Cross-Reporting Methods
Referral Documents To Include In the Cross-Report
Completing the Cross-Report in CWS/CMS


Reference Points
Effective Date: 06/01/06
Last Updated: 7/14/10
 Legal Basis:
Popup Window Penal Code (PC) § 11165.13 and 11166(j)
 CWS/CMS Forms:
bullet

Referral Management Section:

  • Emergency Response Referral Document
  • Screener Narrative
  • Investigation Narrative


Overview  

Under Penal Code (PC) § 11166(h), the Department of Family and Children's Services must immediately, or as soon as practically possible, report by telephone, fax or electronically transmit to the law enforcement agency having jurisdiction over the case and to the district attorney's office, every suspected instance of child abuse or neglect, except specific instances which are listed below. The Department is also required to send, fax, or electronically transmit a written report thereof within 36 hours of receiving the information concerning the incident to any agency to which it makes a telephone report under this subdivision.

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What Must Be Cross-Reported  

Referrals with the following allegations must be cross-reported:

  • physical abuse
  • sexual abuse
  • severe neglect
  • willful cruelty
  • unjustifiable punishment
  • unlawful corporal punishment
  • exploitation
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When Is a Cross-Report Is Not Required  

Social workers are not required to cross-report:

  • Referrals alleging:
    • General neglect.
    • The inability of the parent to provide the child with regular care due to the parent's substance abuse.
    • Caretaker absence.
     
  • When the new referral is based on an incident of abuse that was previously reported on a prior referral and that referral was cross-reported to the appropriate agencies.
  • When a law enforcement office assists in the emergency response and completes a Juvenile Contact Report.
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Who Makes the Cross-Report  

The person whose responsibility it is to make a cross-report to local law enforcement is dependent upon the response priority and who is assigned the referral.

  If..

Then the person responsible for making a cross report to local law  enforcement is the..

The referral is a 10-Day Response priority

Screening social worker

The referral is an Immediate Response (IR) priority
  IR social worker

There is a new allegation uncovered during the investigation of a referral

  Social worker conducting the investigation
The referral is evaluated out 

Screening social worker


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Law Enforcement Jurisdictions and Cross-Reporting Methods  

The thirteen law enforcement jurisdictions in Santa Clara County have varying preferences for the method in which they receive cross reports.

July 2010

Jurisdiction

Telephone # Fax # Method

Campbell Police Dept.

70 N. First St.

Campbell, CA  95008

Bus: 866-2179

Dispatch: 866-2101

379-7561
Telephone report then fax referral

Gilroy Police Dept.

7301 Hannah St.

Gilroy, CA  95020

Bus: 846-0333

Dispatch: 846-0350

846-0339
Telephone report then fax referral

Los Altos Police Dept.

1 N. San Antonio Rd.

Los Altos, CA 94022

Bus: (650) 947-2770

Dispatch: (650) 947-2827

(650) 947-2704
Telephone report then fax referral

Los Gatos Police Dept.

110 Main St.

Los Gatos, Ca 95030

Bus: 354-6825

Dispatch: 354-5257

354-0578
Telephone report then fax referral

Milpitas Police Dept.

1275 N. Milpitas Blvd.

Milpitas, Ca  95035

Bus: 586-2420

Dispatch: 586-2420

586-2442
Telephone report then fax referral

Morgan Hill Police Dept.

16200 Vineyard

Morgan Hill, Ca  95037

Bus: 779-2101

776-0952
Telephone report then fax referral

Mountain View Police Dept.

1000 Villa St.

Mountain View, CA  94041

Bus: (650) 903-6349

Dispatch: (650) 903-6395

650-903-6343 Telephone only, unless a fax is requested

Palo Alto Police Dept.

275 Forest Ave.

Palo alto, CA 94301

Bus: (650) 329-2597

Dispatch: (650) 329-2413

(650) 329-2565 Call first phone # listed.  If busy, call second listed #

San Jose Police Dept.

201 W. Mission St.

San Jose, Ca 95110

Bus:  277-3700

277-4102

Dispatch: 277-8900

573-9598 (physical)

971-8031

(sexual)

Place a copy of the referral in the SJPD basket located in ER

Santa Clara Police Dept.

601 El Camino Real

Santa Clara, Ca  95050

Bus: 615-4813

       615-4812

       615-4821

Dispatch: 615-5580

248-0276
Telephone report then fax referral

Sheriff's Dept.

55 W. younger St.

San Jose, Ca 95110

Bus: 808-4500

Dispatch: 299-3233

808-4545
Place a copy of the referral in the Sheriff's Dept. basket located in ER

Stanford Police Dept.

711 Sarah St.

Stanford, Ca  94305

Bus: (650) 723-9633

Dispatch: (650) 329-2413

(650) 725-8485
Telephone report then fax referral.

Sunnyvale Police Dept.

700 All American Way

Sunnyvale, Ca  94086

Bus: 730-7120

Dispatch: 730-7181

730-7705
Place a copy of the referral in the Sunnyvale PD basket located in ER
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Referral Documents To Include in the Cross-Report  

The hard-copy cross-report includes:

  • Emergency Response Referral Document and
  • Screener Narrative and
  • Investigation Narrative (if cross report is made by IR social worker)
    • The Screener Narrative is usually included in the Investigation Narrative.  If it is, the worker does not have to include the separate Screener Narrative.

These documents are faxed to the law enforcement jurisdiction or, for San Jose Police Dept., the Sheriff's Dept. and Sunnyvale Police Dept., copies of the documents are made and placed in the cross-report baskets located in the Child Abuse Reporting Center (CANC).

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Completing the Cross Report in CWS/CMS  

To create a Cross Report Notebook in CWS/CMS:

  1. Click the plus [+] Create New Cross Report (under police car icon)
     
  2. Complete the Identification section:
    • Date and Time = when cross report occurred
    • Staff Person = who made the cross report
    • Cross Report Type (appropriate choices)
      • The usual Type is "Suspected Child Abuse Report"
    • Title…(to whom and what agency was the cross-report made)
    • Cross Report Not Sent (if no cross report was made)
      • Use the Narrative description to explain why.
     
  3. Complete the Sent To section:
    • In- State Law Enforcement- Select from drop down menu
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