DFCS Online Policies & Procedures

  DFCS Online Policies & Procedures

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Handbook 3: Assessment Guides
3-16.2 CAT - Emergency Response Tool
Assessment Guides
3-16.2  CAT - Emergency Response Tool
Reference Points
Purpose of the Emergency Response Tool
Who Completes the Emergency Response Tool
Completing the Emergency Response Tool
Other References


Reference Points
Effective Date: 5/1/07
Last Updated:

3/8/11

 

 CWS/CMS Forms:
bullet CAT - Emergency Response Assessment Tool


Overview  

The following is a link to video instruction on using the Emergency Response Tool.

CAT Emergency Response Tool - Instructional Video


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Purpose  

There are two parts to the Emergency Response Assessment tool, and completion of each part results in separate determinations:

 

I. Initial Safety Determination
    • Purpose is to:
      • Determine the immediate safety of the child, which the worker ensures by an appropriate safety plan.
      • Begin helping the family through engagement in the assessment process and, if appropriate, emergency services.
      • Begin to identify risk factors in the family.
     
  II. Referral Disposition
    • Purpose is to:
      • Identify the conditions and behaviors that may result in child maltreatment.
      • Determine if a family needs continuing child welfare or community services or has no current service needs.
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Who Completes the ER Tool  
  • Emergency Response Social Workers and
  • After-Hours Social Workers
    • When receiving a referral for an in-person response, the ER or After-Hours social worker completes the Initial Safety Determination part of the ER Tool.


    If the child is..

    Then the Referral Disposition is completed by..
    Not  removed from the home
    The ER or AH social worker
    • A non-dependent and is removed from the family home or
    • A dependent and is removed from the home, and a 300 Petition is to be filed or
    • A non-dependent and is removed from the substitute caregiver’s home (for VFR cases), and a 300 Petition will be filed
    The DI Social Worker
    • A dependent and is removed from the home, and a 387 Petition is to be filed
    The child's assigned social worker


  • Assessment Intake Center Social Workers
    • When a law enforcement officer brings a child to the Assessment Intake Center (AIC) after having phone consultation with a social worker to fulfill the Joint Response protocol, (AIC) social workers complete the Initial Safety Assessment part of the ER Tool.


  • Dependent Intake Social Workers
    • When a law enforcement officer removes a child without DFCS involvement, the DI social worker completes both parts of the ER Tool.

    • DI social workers complete only the Referral Disposition part of the ER Tool when:
      • A non-dependent child is removed from the home with involvement of a DFCS social worker.
      • A dependent child is removed from a home in which the family receives court-ordered Family Maintenance and a 300 Petition is to be filed.
      • A non-dependent child is removed from the home of a substitute caregiver (for Voluntary Family Reunification cases) and a 300 Petition is to be filed.



  • Voluntary Family Maintenance Social Workers
  • Informal Supervision Social Workers
  • Continuing Services Social Workers
    • When responding to a 10-day response priority referral on an open voluntary or court-ordered Family Maintenance case or a Voluntary Family Reunification case, the child's assigned social worker completes the Initial Safety Determination part of the ER Tool.

 

If the child is..

Then the Referral Disposition is completed by the..

  • Not removed from the family home or

  • Not removed from the substitute caregiver's home (for VFR cases) or

  • A dependent and is removed from the home, and a 387 Petition is to be filed

Child's assigned social worker

(VFM, IS or Continuing social worker)

  • A dependent and is removed from the home, and a 300 Petition is to be filed or

  • A non-dependent and removed from the family home or

  • A non-dependent and is removed from a substitute caregiver's home (for VFR cases), and a 300 Petition is to be filed

DI social worker

 

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Completing the ER Tool  

Also refer to page 25 of the CAT User Guide.

  • One ER tool is completed for each family.

  • The focus child is identified as the child who:
    • Is the identified victim, if only one child is named as the victim child or
    • The oldest child in a sibling group, if all of the siblings are named as victims.

  • Name and birthdate of the focus child auto populates from CWS/CMS.

  • Under the section titled Parent/Guardian Name on page 1 enter:
    • The substitute caregiver's name on line d., If the child is in an out-of-home placement.
    • Others in the home on lines e. through h.

  • It is only necessary to complete an ER Tool when closing a referral.
    • It is not necessary to complete a Case Closure tool when closing a referral.

  • If the social worker is unable to locate the family, it is not necessary to complete and ER Tool.




Completing the Initial Safety Determination Part of the Tool

The Safety Assessment Tool must be completed within 24 hours of the first contact with the child or after all attempts have been made to contact the child.  to access the Safety Assessment, the social worker:

  • Opens the referral.

  •   Creates a CAT Emergency Response Assessment tool.

  • Verifies that the names and birthdates are correct.
    • Updates Client Notebooks in CWS/CMS, if client notebooks need to be added or corrections need to be made.
  • Completes demographic information on the ER Tool for adults involved in the referral.
  • Adds the names and demographic information for all siblings of the focus child starting from #2. under Child Name on page 1.

  • Clicks Start/Resume WIZARD to complete the tool.
 
  • Completes all questions under Initial Safety Intervention column, starting from the Participants Not Assessed.
    • Skip the question that asks for coding of referrals that fall within each county’s Differential Response target area criteria.

  • Concludes an initial safety assessment for each child.



Completing the Referral Disposition part of the tool

If.. Then..
The child is not removed from the home

The social worker:

  • Opens the ER Tool.
  • Completes the Referral Disposition part of the ER tool, using the WIZARD.
  • Clicks "Exit and Save Document."

Supervisor

  • Opens and reviews the ER Tool in CWS/CMS.
  • Types in his/her name and the date on the signature and date lines at the end of the ER Tool.
  • Clicks the "Form Completed, Save for Analysis" button at the bottom of the WIZARD.
The child is removed from the home

Social worker:

  • Completes only the Initial Safety Determination part of the ER tool.
  • Clicks "Print Document."
  • Clicks "Exit and Save Document."
  • Signs the hard copy tool on page 7 directly under question 25. (There is no signature line)
  • Submits it for supervisor approval signature.



Supervisor:

  • Reviews the hard copy of the RD tool.
  • Signs under the worker's signature, if approved. (There is no signature line.)
  • Places the signed, hard copy tool in the DI basket for filing in the case.
    • AIC supervisor ponys his/her copy to DI



DI social worker:

  • Opens the ER tool in CWS/CMS.
  • Completes the Referral Disposition part of the tool. See Note below.
  • Clicks "Print Document."
  • Clicks "Form Completed, Save for Analysis."
  • Signs the hard copy tool on the signature line.
  • Submits the tool for supervisor approval.
  • Files the tool in the case file, when returned by the supervisor with approval signature.

DI Supervisor

  • Reviews the hard copy of the tool.
  • Signs the hard copy of the ER tool after approval.
  • Returns the tool to the social worker for filing in the case.
Note: When there has been an emergency removal, under Referral Disposition options, the social worker should choose "Open case: Child Out of Home," though in Santa Clara County, the referral actually remains open (rather than a case being opened) for the Dependent Intake social worker to complete.

 

II. Referral Disposition

  • The Referral Disposition part of the Emergency Response tool is completed online as soon as possible after the assessment is made. 
    • The completed ER tool must be filed in the case file or folder.
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Other References  
PDF CAT User Guide
bullet2 OPP Chapter 3-16: Comprehensive Assessment Tool (CAT)
doc2 How to open or creates a CAT Emergency Response Assessment tool
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