DFCS Online Policies & Procedures

  DFCS Online Policies & Procedures

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Handbook 6: Out-of-Home Placement and Services
6-1  Bill Wilson Voluntary Placement
Out-of-Home Placement and Services
6-1   Bill Wilson Voluntary Placement
Reference Points
Overview
How Children Are Placed at Bill Wilson
About Bill Wilson
Eligibility Control Clerk
Screening Social Worker
ER Clerical
Foster Care Eligibility
ER Social Worker
Case Management Services
Closing the Referral
Other References


Reference Points
Effective Date: TBA
Last Updated: 4/28/08
 Legal Basis:
Popup Window Welfare & Institutions Code (WIC) Section 16507.2 et seq
Popup Window WIC & 11400 (o) and (p); 11401 and 11401.1
 Non CWS/CMS Forms:
bullet SC 41 - not online
MS Word

Placement /Address Change Form(SCZ17)

pdf Voluntary Placement Agreement (SOC155)
MS Word Child Support - Good Cause Claim to Non-Cooperation (CW51)
MS Word Informal Supervision Agreement (SCZ 1649c)
 CWS/CMS Forms:
bullet Voluntary Placement Agreement (SOC155)


Overview  

In Santa Clara County the private, non-profit community agency that offers voluntary short-term residential services for children is the Bill Wilson Center. Generally, the services are sought by a family when the family members are in a crisis state, and it is considered to be in the best interest of both the child and the parents to have a separation. The placement of the child is voluntary, and there is no juvenile court involvement. The parents have control over where the child is and can take the child home at any time. The initial length of stay is up to two weeks, with a possible extension for two additional weeks, if approved by the licensed agency.

During the child's voluntary stay, the parents and child are expected to participate in intensive counseling and other services focused on resolving the family conflict.

Voluntary placements are provided in accordance with Welfare & Institutions Code (WIC) Section 16507.2 et seq; 11400 (o) and (p); 11401 and 11401.1. The Department of Family and Children's Services (DFCS) becomes involved in order to assist the family with the financial application and provide professional support.

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How Children are Placed at Bill Wilson  

Children are placed in voluntary short-term placements:

  • By parents

The parents may learn about voluntary short-term placements through community agencies, such as Eastfield Ming Quong or Alum Rock Crisis Counseling Center. The parents transport the child to the group home facility.  

  • By a social worker

When an ER social worker responds to a referral or a continuing social worker responds to a a Family Maintenance case in which there is parent-child conflict, the social worker can determine that voluntary short-term placement is in the best interest of the child and the parents. In this situation, the social worker:

    • Explains the services to the child and parent.
    • Obtains agreement from both child and parent for the voluntary placement.
    • Contacts the community agency to check on availability
    • Arranges an assessment interview between the child and parents and the community agency.
    • Has the parent transport the child to the community agency or obtains approval from at least one parent to transport the child to the community agency facility for placement. This approval must be documented in the case file.

Prior to entering into a voluntary placement agreement with a parent or guardian, WIC § 16507.2 requires that the social worker make every attempt to keep the family together by offering appropriate services, except in the case of a voluntary placement pending relinquishment.

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About Bill Wilson  

The licensed community agency in Santa Clara County that offers voluntary short-term placement services are:

Bill Wilson
3490 The Alameda
Santa Clara, Ca 95050
www.billwilsoncenter.org

When the community agency representative assesses that the child is appropriate for voluntary short-term placement services, the community agency representative contacts the DFCS foster care eligibility control clerk to schedule an appointment for the parents to meet with Eligibility Intake Worker to complete the financial assistance application.

There is a per/day rate-of-stay charge. Depending upon their income, the parents may qualify for assistance through CalWORKs (AFDC-FC) or the Emergency Assistance fund. The DFCS supplies Bill Wilson with CalWORKs (AFDC) application packets, which are given to the parents for completion by Bill Wilson staff.

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Eligibility Control Clerk  

The foster care eligibility control clerk:

  • Receives the phone call from the group home facility that the child has been placed there on a voluntary short-term basis.
  • Completes the SC41 and SAWS1, and establishes an appointment time for the parent and eligibility worker to meet.
  • Determines the language needs of the family and identifies the eligibility intake worker assignment.
  • Delivers the SC41 to the eligibility intake worker.
  • Delivers a copy of the SC41 to Screening social worker, Gary Deflets, with appointment time written at the top.
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Screening Social Worker  

The Screening social worker:

  • Receives the SC41 from the eligibility control clerk.

If a referral has not been created and assigned, the Screening social worker:

  • Creates a referral.
  • Determines unit assignment, based on zip code of the parents.
  • Forwards referral to ER clerical for same day assignment.
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ER Clerical  

ER clerical:

  • ID's the referral for any previous child welfare services history.
  • Forwards the referral to the appropriate ER unit supervisor.
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Foster Care Eligibility  

Before meeting with the parents, the foster care eligibility worker confirms the appointment time set by the Control Clerk and verifies that the parents completed the application packet. The eligibility worker:

  • Meets with parents for the application interview.
  • Obtains income verification.
  • Completes appropriate Eligibility forms.
  • Determines if the child is eligible for federal or nonfederal funding, or if Emergency Assistance can be use.
  • Notifies the parents that the parents will be responsible for reimbursement of assistance funds.
  • Calls the ER social worker to the meeting room, so that the social worker can complete the Voluntary Placement Agreement and Emergency Assistance Application with the parents.

If a placement is made, the eligibility worker:

  • Calls the facility in 30 days to see if the child has left placement, unless previously notified by the facility that the child has left the placement.
  • Issues payment, using the appropriate funding source, once verification is received that child has left the facility.
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ER Social Worker  

When the ER social worker is assigned to the referral, an appointment between the parents and the Eligibility Intake worker is already scheduled. The ER social worker:

  • Notes the appointment listed on the SC41, with the expectation of meeting the parents directly after their interview with the eligibility intake worker is finished.

  • Contacts the eligibility worker to verify receipt of the referral and the appointment date and time.

  • Completes the Emergency Assistance Application (EA1-CWS) with the parents.
    • The EA Application must be dated with the date the social worker makes contact with the agency or child and assesses that the child is at risk.  The form should not be backdated to any date before that, even though the child may have been staying at the residential agency prior to the social worker's contact with the agency or child.  

  • Completes a Child Support - Good Cause Claim to Non-Cooperation (CW51) to generate a Non-Referral to the local child support agency.
  • Completes the Voluntary Placement Agreement (SOC155) with the parents.

  • Gives the parents a copy of the SOC 155.

  • Forwards to the eligibility worker a copy of the:
    • EA Application
    • CW51
    • Voluntary Placement Agreement.

  • Completes the Placement /Address Change Form(SCZ17) and submits it to the Placement Tracking Team (PTT).
    • The social worker chooses scenario D.9)  from the SCZ 17 for Bill Wilson placements. 
    • The PTT generates a Foster Child's Data Record
      and AFDC-FC Certification ( SOC 158) from the SCZ17 and forwards the SOC 158 for signature.
    • The social worker must sign and return the form to PTT within 1 business day to assure payment to Bill Wilson.

  • Makes a face-to-face contact with the child at the placement.

  • Notifies the eligibility worker when the placement ends.

  • Completes another Change of Placement form (SC17) and submits it to the Placement Tracking Team (PTT) to indicate the placement has ended.
    • The PTT generates a Foster Child's Data Record
      and AFDC-FC Certification ( SOC 158) from the SCZ17 and forwards the SOC 158 for signature.
    • The social worker must sign and return the form to PTT within 1 business day to assure payment to Bill Wilson is stopped.

 


If a referral is received regarding a family for which there is already an open case, an ER social worker:

  • Meets with the family to complete the:
    • Emergency Assistance Application
    • Voluntary Placement Agreement
  • Forwards the referral to the continuing social worker for continued case management and closing.
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Case Management Services  

Case management services for voluntary short-term placements include that the ER social worker:

  • Monitors the child in placement.
  • Assesses the family's progress through discussions with the child, parents and group home staff.
  • Makes a child abuse and neglect report if any further allegations are disclosed by the child to the social worker during the placement.
  • Places the child in temporary custody, if, during or at the end of the placement, it is determined that the child should not return home or the parents refuse to accept the child back into the home.
  • Requests extensions of the placement beyond 30 days, if necessary, turning the referral into a Voluntary Family Reunification case.
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If Placement is Extended Beyond 30 Days  

If it anticipated that the out-of-home placement must be extended beyond 30 days, the ER social worker:

If.. then the social worker..
it is determined that the child can remain at Bill Wilson on a voluntary basis
  • Closes the referral.
  • Opens a Voluntary Family Reunification case.
  • Develops a CWS/CMS case plan by the 30th day.
  • Gets a new Voluntary Placement Agreement (SOC 155) signed by the:
    • Parents
    • Social work supervisor and
    • SSPM
  • Has the parents sign an Informal Supervision Agreement (SCZ1649c).
  • Drafts a 300 petition.
  • Prepares the case for transfer to the Informal Supervision Unit.
it is determined that a 300 petition must be filed on behalf of the child
  • Prepares the referral for transfer to Dependent Intake.
 
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Closing the Referral  

To close a referral for 30-day voluntary placements, the ER social worker:

  • Enters “unfounded” in the Conclusion section of the CWS/CMS referral, if no allegations of abuse are disclosed by the child during the placement.
  • Completes a second SCZ 17, indicating that the child has returned home.
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Other References  
Popup Window2 Bill Wilson Center
bullet2 OPP Chapter 18-2: Child Support Referral Determinations
bullet2 OPP Chapter 13-2: Joint Case Staffing
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