DFCS Online Policies & Procedures

  DFCS Online Policies & Procedures

   <<< Return to OPP Table of Contents
Handbook 6: Out of Home Placement and Services
6-12  Bed Hold Policy
Out of Home Placement and Services
6-12  Bed Hold Policy
Reference Points
Basic Bed Hold Policies
Policies and Procedures for Specified Circumstances
Other References


Reference Points
Effective Date: TBA
Last Updated: 05/23/06
 Legal Basis:
Popup Window California Department of Social Services (CDSS) Manual of Policies and Procedures (MPP) 45-302.23 and 45-302.5


Overview  

California State Department of Social Services (CDSS) regulations allow placements to continue to receive funding for a child for specified periods during which the child is temporarily away from his/her relative, non-relative extended family member, foster home or community care facility placement.  This continuation of funding is referred to  as a "bed hold."

The temporary absence from the placement may be due to school, work, hospitalization, training, a visit, vacation or emergency circumstance.

It is the responsibility of the child's worker to notify the eligibility worker immediately, if a child leaves his/her placement for a temporary absence and to follow DFCS bed hold policies.

    < Return to OPP Table of Contents | ^ Back to Top of Page
   
Basic Bed Hold Policies  

Basic policy guidelines are intended to maintain the placement that best serves the needs of the child, while adhering to allowable bed hold timeframes.  The basic policy guidelines are:

  • If the child is AFDC-FC (Foster Care) eligible, state and federal funds can be used to pay for a bed for a child on a temporary  absence for the calendar month during which the temporary absence takes place.
  • Following the calendar month during which the temporary absence began, state and federal funds cannot be used to pay for the child's bed, if the absence continues.  County funds may be utilized to pay for a bed hold that extends into the following calendar month.
  • If the child is not AFDC-FC eligible (i.e., all County funded) the following specific policies and procedures also applies.
    < Return to OPP Table of Contents | ^ Back to Top of Page
   
Policies and Procedures for Specified Circumstances  
If.. Then..

a.  The child is away from the placement visiting friends or family, or on vacation.

See Temporary Leaves from Placement.

Funding for the placement continues during the visit or vacation so long as it is clear that the intended plan is for the child to return to the placement.

 

  • If the child is anticipated to go to a different placement or return home immediately following the visit or vacation, DFCS social workers must use court and CWS/CMS placement change procedures. 
  • If the intent is to move the child, the previous placement cannot be paid during the child's visit/vacation.

b.   The child is a runaway

(has left placement without authorization)

 

The polices and procedures identified in "c.", "d." and "e." below apply to runaway children.
c.  The child on runaway is absent for two (2) or less days

The child's worker has the discretion to enter into an agreement with the placing facility to hold the bed for the child (i.e, no interruption in funding).

d.  The child on runaway is absent from placement, other than the Children's Shelter, for three (3) or more days during a calendar month

The worker must have supervisor and manager (SSPM at DFCS) approval to continue to pay for the bed while the child is temporarily elsewhere.

  • DFCS social workers submit a memorandum reviewed and signed by the supervisor and the SSPM to the eligibility worker documenting the circumstances of the child's temporary absence and why the child's needs would be best served by extending the bed hold to the end of the calendar month.

 

e.  The child's temporary absence continues into the next calendar month

Beginning the first day of the calendar month following the child's temporary absence from the placement, state and federal funding cannot be used to extend the bed hold.  All County funding is the only funding that can be considered.  The agency supervising the placement is responsible for obtaining the all-County funds.

f. The child has runaway from placement at the Children's Shelter and is absent for more than 10 days.

 

Submit a Placement/Address Change (SCZ17) to terminate the placement at  the Shelter using "Runaway" as the reason for placement ending.

g.  The child is hospitalized in a public (i.e., government run) hospital for medical or psychiatric reasons

 

The placement can be paid for a bed hold for two calendar months.

h.  The child is hospitalized in a private hospital for medical or psychiatric reasons

 

The placement can be paid for a bed hold for the duration of the hospitalization.

i.  The child is detained in Juvenile Hall

The child's worker, supervisory and management staff (as specified by the agency responsible for the placement) make a decision about holding the bed until the end of the calendar month during which the child is initially detained.

The DFCS social worker, supervisor and SSPM make a decision about holding the bed until the end  of the calendar month based on the gravity of the crime, and JPD and County Counsel give feedback about the anticipated outcome of the 602 hearing.

    < Return to OPP Table of Contents | ^ Back to Top of Page
   
Other References  
PDF Agency Memorandum - 8/15/03: DFCS Bed Hold Policies
bullet2 Temporary Leaves from Placement
    < Return to OPP Table of Contents | ^ Back to Top of Page