DFCS Online Policies & Procedures

  DFCS Online Policies & Procedures

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Handbook 6: Out-of-Home Placement and Services
6-3  Emergency Satellite Home (ESH) Placements
Out-of-Home Placement and Services
6-3  Emergency Satellite Homes (ESH) Placements
Reference Points
Overview
When Is an ESH Placement Arranged
Locating an ESH Placement
Assessment Phase
Required Actions for a County Licensed ESH Foster Home Conversion to a Concurrent Placement
Required Actions for a FFA Certified ESH Foster Home Conversion to a Concurrent Placement
Required Actions for a Group Home ESH Placement Conversion to a Planned Permanent Living Arrangement (PPLA)
Foster Care Rates
Other References


Reference Points
Effective Date: 4/1/08
Last Updated: 11/18/11
 Non CWS/CMS Forms:
pdf

Agency - Foster Parents Agreement (SOC 156)

pdf Agency - Group Home Agreement (SOC 154)
MS Word Emergency Satellite Home (ESH) Caregiver Responsibilities (SCZ202)
MS Word Placement/Address Change (SCZ 17 Auto)


Overview  

When a relative or non-relative extended family member (NREFM) is not immediately available for emergency placement following a child's being brought into temporary custody, Emergency Satellite Home (ESH) placements provide a temporary placement pending further assessment and planning.  ESH placements are short-term, with the goal of having a child's stay in an ESH to be no longer than 59 days, whenever possible.  In Santa Clara County, licensed county foster homes, foster family agency homes (FFAs) and group homes may all come under the category of ESH.

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When Is an ESH Placement Arranged  

ESH placements may be arranged when a child:

  • Has been placed in temporary custody, and there are no court orders for placement.
  • Has orders for foster care or has experienced a placement disruption, and no concurrent resource home is immediately available.
  • Has special or particular needs that cannot be met at a regular county licensed foster home.
  • Does not have placement orders for the level of (group home) placement required.
  • Is extremely disruptive in the Children's Shelter cottage.

 

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Locating an ESH Placement  

Emergency Satellite Home (ESH) placements that are county licensed foster homes are located by both Placement and Assessment Intake Center (AIC) social workers. 

During regular work hours, when an Emergency Response social worker calls the Assessment Intake Center (AIC) from the field to advise that a child is being transported to the AIC or when the ER social worker arrives at the AIC with a child, the AIC social worker:

  • Obtains as much information as possible about the child to assure an appropriate placement.
  • Asks the ER social worker about any special needs the child may have, such as medical or language needs.
  • Identifies ESHs with vacancies and that can meet the child's needs.

 


To locate an ESH, the AIC social worker:

  • Refers to the ESH roster and online Placement Information for possible ESH vacancies.
    • Open Microsoft Word.
    • Left click Start button at the bottom left of the screen.
    • Click Placement Info at the top of the menu.
    • Click appropriate Vacancy type of placement.
     
  • If able to locate a potential placement, contacts the ESH parent to discuss the possible placement with the ESH parent.
  • If the ESH parent agrees to the placement, requests that the ESH parent come to the Assessment Center to pick up the child.
  • Processes the release of the child to the ESH.
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Assessment Phase  

The first 59 days of a child's placement is an Assessment Phase, during which the child's social worker works in conjunction with the child's parents, family members and caregiver(s).  The social worker:

  • Reviews the ESH Caregiver and Social Worker Responsibilities (SCZ 202) with the ESH caregivers.
    • A copy of the signed form is provided to the caregiver.
    • The original form is filed in the case file.
  •  
  • Conducts a  comprehensive assessment of the child's social, emotional, physical and medical needs.
  • Initiates Family Finding efforts to locate relatives and NREFMs.
  • Identifies the child's concurrent plan, such as adoption or guardianship.
    • A Planned Permanent Living Arrangement is not ordinarily an appropriate concurrent plan for a child first entering the child welfare system.
    • Emancipation might be a concurrent plan for some youth approaching 18 years of age and completing a school or training program, but adoption and guardianship should still be considered.
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ESH Placements and Concurrent Planning  

When a child is brought into temporary custody or when a placement is disrupted, one of the social worker's responsibilities is to identify a concurrent home for the child.  A concurrent home is one in which the caregivers cooperate with reunification services offered to the child's family, while being willing to establish a permanent home for the child, through adoption or guardianship, if the parents do not successfully reunify with their child.  The preference is for the concurrent home to be that of a relative or non-relative extended family member (NREFM).  However:

  • If no relatives or NREFMs or options to place the child with siblings have been identified for placement within the 59-day Assessment Phase, the social worker:
    • Informs the ESH family of the child's concurrent plan.
    • Discusses with the family its possible interest in being considered for the child's concurrent placement.

 

If.. and.. then the social worker..

the ESH county  licensed foster family or the FFA certified foster family is interested in being considered for the child's concurrent placement and the concurrent plan is adoption

the family does not have an adoption home study directs the family to initiate an adoptive home study within 30 days from its declaration of interest. *
the ESH county  licensed foster family or the FFA certified foster family is interested in being considered for the child's concurrent placement and the concurrent plan is adoption the family already has initiated an adoption home study informs the family that they may be considered as a concurrent home for the child. *
Neither the ESH county  licensed foster home family nor the FFA certified foster family is interested in being considered for the child's concurrent placement

N/A

submits a Child Card to generate a Matching Meeting for placement of the child in a concurrent home.

 

*If the ESH county licensed foster home family is is interested in becoming the concurrent home for the child, then the social worker proceeds to make the necessary changes to convert the ESH home rates to basic foster home rates.

Rates for FFA homes do not change if the family changes from an ESH placement to a concurrent home placement.

 

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Required Actions for a County Licensed ESH Foster Family Home (FFH) Conversion to a Concurrent Placement  

If an ESH county licensed foster home caregiver is interested in becoming a concurrent home for the child and the caregiver has initiated an adoption home study, the ESH rate is replaced by the regular foster care rate, plus any applicable Special Care Increment rate or Extra Care and Supervision Allowance, based on the assessed needs of the child.  To generate this process the social worker:

  • Has the caregiver sign the Agency-Foster Parents Agreement (SOC156), reflecting the basic foster home rate, rather than the ESH rate.
    • Special Care Increments or Extra Care and Supervision Allowance should be referenced on the SOC 156, if the child has special need.  However, the dollar amount should not be specified on the SOC 156 because extra care rates are subject to approval and periodic review.
    • A copy of the signed SOC156 is given to the caregiver.
    • The original SOC 156 is filed in the case file.
    • The ESH rate remains in effect until the SOC 156 is signed.
  • Completes the Placement/Address Change Form (SCZ 17).
    • Choose Scenario B.
  • Submits the SCZ 17 to the Placement Tracking Team (PTT).
    • The PTT generates the SOC 158 that is forwarded to the eligibility worker to adjust payment.

 

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Required Actions for an FFA Certified ESH Foster Home Conversion to a Concurrent Placement  

If an FFA family home caregiver is interested in becoming a concurrent home for the child and the caregiver has initiated an adoption home study, the social worker:

  • Has the FFA family sign the Agency-Group Home Agreement (SOC154), reflecting that the placement is no longer on an ESH basis.
    • A copy of the signed SOC154 is provided to the FFA family.
    • The original SOC154 is filed in the case file.
    • The foster care rate remains unchanged.
  •  
  • Completes the Placement/Address Change Form (SCZ 17).
    • Choose Scenario B.
  • Submits the SCZ 17 to the Placement Tracking Team (PTT).
    • The PTT generates the SOC 158 that is forwarded to the eligibility worker.
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Required Actions for a Group Home ESH Placement Conversion to a PPLA  

If the ESH group home accepts the child for ongoing placement after the 59-day Assessment Phase, the social worker:

  • Has the group home representative sign the Agency-Group Home Agreement (SOC154), reflecting that the placement is no longer on an ESH basis.
    • A copy of the signed SOC154 is provided to the group home.
    • The original SOC154 is filed in the case file.
    • The foster care rate remains unchanged.
  •  
  • Completes the Placement/Address Change Form (SCZ 17).
    • Choose Scenario B.
  • Submits the SCZ 17 to the Placement Tracking Team (PTT).
    • The PTT generates the SOC 158 that is forwarded to the eligibility worker.
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Foster Care Rates  

The rate for an ESH placement for County licensed foster homes is $32.00 per day. This rate applies to all placements, regardless of age.

Number of Days in Full Calendar Month
Monthly
Rate
28 days
$896
29 Days
$928
30 Days
$960
31
$992

 

Basic Foster Care Rates for County Licensed Foster Homes

Child’s Age
Monthly Rate
0-4
$621
5-8
$673
9-11
$708
12-14
$741
15+
$776
 
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Other References  
MS Word2

Agency Memorandum #07-18: Revised Emergency Satellite Home Placement Policies and Procedures, October 31, 2007

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