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Handbook 7: Relative Home Approvals
7-2.1 Temporary, Emergency Relative Home Approvals

 

Relative Home Approvals
7-2.1  Temporary, Emergency Relative Home Approvals
Reference Points
Overview
Procedures for Temporary, Emergency Relative/NREFM Home Approvals

Notification to Court and Counsel of Placement Changes

CWS/CMS Updating with Temporary Placements and Placement Changes
Completing Full Approval of a Temporary Relative/NREFM Home
Steps Required Before Placing the Child in the Home
Other References


Reference Points
Effective Date: 06/01/06
Last Updated: 9/19/12
 Legal Basis:
Popup Window Welfare and Institutions Code (WIC) § 309(d)
Popup Window WIC § 361.45
 Non CWS/CMS Forms:
bullet Agency-Relative/Non-Relative Extended Family Member Placement Agreement (SOC156R)
bullet Caregiver Information Sheet (SCZ 200A)
bullet CACI - Child Abuse Central Index Check
bullet

Out-of-State Disclosure & Criminal Record Statement (LIC 508 D)

        •   LIC 508 D / Spanish

                                    •   LIC 508 D / Vietnamese
bullet

Foster Youth Rights Poster - English

        •  Foster Youth Rights Poster - Spanish

bullet

Important Information for Caregivers (SCZ 200J)

         • Spanish version

bullet Placement/Address Change Form (SCZ 17)
bullet Request From Applicant for Director's Exemption (SCZ 200N)
bullet Sheriff's Dept. Criminal Record Check Request (CLETS) - Combined SCZ 686A-SCZ152 for Caregivers and Volunteers
bullet

SOC 815-817-818 Combined for 309(d) Temporary Placement
         • SOC 818 (Caregiver Declaration and Agreement - Vietnamese)

bullet

Foster Youth Rights Brochure - English

        • Foster Youth Rights Brochure - Spanish

 CWS/CMS Forms:
bullet Approval of Relative Caregiver Home (SOC 815)
bullet Checklist of Health and Safety Standards for Approval of Family Caregiver Home (SOC 817)
bullet Relative or Non-Relative Extended Family Member
Caregiver Assessment (SOC 818)


Overview  

Temporary, emergency placements with relatives or non-relative extended family members (NREFMs) may be made for a child:

  • When the child is placed in temporary custody, prior to the Dispositional Hearing, under Welfare and Institutions Code (WIC) § 309 (d) or
  • After the Dispositional Hearing, when there is a sudden unavailability of a substitute caregiver that requires a change in placement on an emergency basis for the child who is under the jurisdiction of the juvenile court, under WIC § 361.45.

The prospective relative or NREFM home must meet the requirements under Welfare and Institutions Code (WIC) § 309(d) and/or WIC§ 361.45.

Placement of a child in a relative/NREFM home on a temporary, emergency basis occurs without State or Federal foster care funding, until orders are made by the Court for the temporary placement.  Relatives can apply for needy or non-needy relative Cal-WORKs funding in lieu of foster care funding or until a determination is made that the child is eligible for foster care funding.   NREFMs cannot apply for CalWORKS funding.

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Procedures for Temporary, Emergency Relative/NREFM Home Approvals  

To place a child in a temporary, emergency relative/NREFM placement:

Social Worker

  • Prints out the SOC 815-817-818-Combined for Temporary Placement.
    • The packet includes all forms necessary for completion of the temporary placement in a relative or NREFM home, except for the Child's Rights brochure and poster and the CLETS request form.

  • Has the caregiver and all adults in the home sign a Criminal Record Statement (LIC 508 D) indicating they have no criminal record.
    • The LIC 508D must be printed out separately.  It is not part of the Combined Temporary Placement packet.
  • Submits a request for a CLETS Criminal Background Check for the caregiver(s) and each adult in the home.
    • The Sheriff's Dept. Criminal Record Check Request (CLETS) - Combined (SCZ 686A-SCZ152) for Caregivers and Volunteers must be printed out separately.  The CLETS request is not part of the Combined Temporary Placement packet.

  • Reviews the results of the CLETS check to determine if either the caregiver or any adults in the home have a criminal record.
    • Placements may be made on a temporary, emergency basis pending Live Scan results if:
      • The CLETS results show no criminal history or
      • There is a criminal history and a simplified exemption or standard Director's Exemption  is obtained prior to the temporary placement.
        • The caregiver must submit a Request From Applicant for Director's Exemption (SCZ 200N)

Note: If CLETS results are delayed (e.g., manual research is needed) or unclear or if there is any doubt that the results are complete and definitive, the social worker must wait for a clear, reliable response from the Sheriff's Office before proceeding to clear the caregiver for a temporary, emergency placement.  To make inquiries or report problems, call the Sheriff's Office—Records at 808-4705 and ask to speak to the supervisor or specialist.


 

  • Provides each adult in the home with a completed Live Scan Referral (SCZ152).
    • All persons for whom a CLETS record check is requested must submit to fingerprint clearance via Live Scan within 10 judicial days of the CLETS record check.
      • Live Scan results can be pending when the child is placed temporarily, but fingerprinting must be completed within 10 days of the CLETS record check.
      • If the person does not submit to Live Scan fingerprinting within 10 days, either the person or the child must leave the home.

  • Submits a Child Abuse Central Index (CACI) background check for the caregivers(s) and all adults in the home.

  • Checks the CWS/CMS database for child welfare history on the caregiver(s) and all adults in the home.
  • Determines from the CACI and the CWS/CMS search if the caregiver(s) or any adult in the home has a child abuse record history.
    • If a member of the household has a child abuse record history, the child may be placed in the home on a temporary basis, if approval for the temporary placement is given upon completion of a Child Abuse and Neglect Record Review.
  • Completes (from the Temporary Placement packet):
    • The Caregiver Information Sheet (SCZ 200A).
    • A site inspection of the home using the Checklist of Health and Safety Standards for Approval of Family Caregiver Home (SOC 817). 
      • The social worker ensures that any necessary Alternative Plan or Corrective Action Plan for a potential impact deficiency has been reviewed and approved by the supervisor.
        • If the supervisor's approval for either of these plans is given verbally to a social worker conducting an assessment in the field, the supervisor signs the form(s) the next work day and dates the signature the day of the verbal approval.
        • Immediate impact deficiencies posing an immediate danger to the child must be corrected prior to temporary placement.
    • Either complete caregiver training and orientation at this time or complete it prior to the full home approval.  In either case, the caregiver is provided at the time of the temporary approval with a copy of:
      • The booklet, Important Information for Caregivers (SCZ 200J), and
      • The State Ombudsperson's child's personal rights brochure and poster, "You Have Rights, Too."
        • Copies of the brochure and poster are left with both the caregiver and the child.
    • The SOC 818-(for Temporary Placements)
      • Ensure that all statements on the SOC 818 are initialed by the caregiver or that N/A is written after those statements that are not applicable.
        • Statements 1-3 and all four bullets under statement 4 applies.
      • Ensure that the caregiver(s) sign and date page five (5) of the SOC 818.
    • The Approval of Family Caregiver Home - SOC 815-(for Temporary Placements)

      • Complete the information required in the shaded areas of the SOC 815 on pages 1-3.
      • At the time of the temporary placement, the following sections of the SOC 815 will be or might be incomplete and will need to be completed prior to full approval :
        • Criminal Record/Prior Abuse because Live Scan results are still pending.
        • Safety of Home and Grounds when a Corrective Action Plan for a potential impact deficiency is pending
        • Approval certification and social work supervisor signature because the approval assessment is not complete.
        • The matrix on page 4.


  • Has the caregiver sign the Pre-Detention Temporary Release Agreement for temporary, emergency placements.
    • The original of this form goes to the relative.
       
  • Documents in the Contact Notebook of CWS/CMS the home visit, including the assessment of the caregiver's suitability, the topics discussed, information given, and actions taken.

  • Places the child in the home on a temporary, emergency basis.
  • Submits the Temporary Placement assessment packet to the supervisor and Placement Tracking Team (PTT).
    • Within one business day of the temporary placement, the social worker submits to the social worker supervisor for the supervisor's review and signature the:
      • Signed Procedural Checklist pages
      • All SOC forms
        • Neither the worker nor supervisor signs the SOC 815 at this point.
        • The SOC 815 is signed upon full approval of the home.
      • Any necessary Alternative Plan (SCZ 200K) or Corrective Action Plan (SCZ 200L)

 

Social Work Supervisor

  • Reviews the temporary placement packet within one business day of receiving it.
  • Signs page 2 of the Procedural Checklist, upon approving the completed packet.
  • Returns the packet to the social worker for submission to the Placement Tracking Team.

 

Within one business day of the supervisor's approval of the Temporary Placement assessment packet, the social worker submits to the Placement Tracking Team (PPT) a copy of the completed:

  • Two-page Procedural Checklist with the social worker's and social work supervisor's signatures.
  • Caregiver Information Sheet (SCZ 200)
  • Either:
    • A signed SOC 817-(for Temporary Placements), with any Alternative Plan, if applicable or
    • An unsigned SOC 817 with a copy of any pending Corrective Active Plan for a potential impact deficiency, if applicable.
  • SOC 818 (for Temporary Placements)
  • Partially completed SOC 815-(for Temporary Placements)
    • The SOC 815 should not be signed at this point.
  • Placement/Address Change Form (SCZ 17)

 

The social worker who completes the temporary approval generally completes the full approval of the relative/NREFM home for continued placement of the child.  Not until the relative or NREFM home is fully approved can the relative or NREFM receive foster care (AFDC-FC) payments, if the child is eligible. 

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Notification to Court and Counsel of Placement Changes  

When a child's placement changes, the court, the child's attorney and County Counsel must be notified of the change. 

 

Notification for 309(d) Placements

(usually occur prior to Disposition, but may occur post-disposition)

  • For a child's initial placement in a temporary, emergency relative/NREFM home, notification is satisfied via:
    • The Dependency Initial Hearing Report.
  •  
  • If the child's placement changes after the Detention Hearing and before the Disposition Hearing, notification is satisfied via:
    • A Memorandum to the Court which minimally includes the following statements:
      • On (date), the minor, (name), was placed on a temporary, emergency basis via Welfare and Institutions Code § 309(d).
      • The circumstances regarding this emergency, temporary placement are as follows:
        • (List or discuss the circumstances)
      • The minor's case next appears before the court for a (type of Hearing) on (date).
     
  • If the relative/NREFM caregiver's home as a placement is fully approved and the social worker wants to recommend placement in the home, notification is satisfied via:
    • Recommendation in the Dispositional Report (or addendum to the Jurisdictional/Dispositional Report) for placement in the home or
    • An Application for Order post-disposition, if the child has remained in temporary placement status, pending the full approval of the relative/NREFM home.

 

Notification for 361.45 Placements

(only occur after Disposition)

  • When a child's court-approved placement is suddenly unavailable, and the child is placed in a temporary, emergency relative/NREFM home, notification is satisfied via:
    • A Memorandum to the Court which minimally includes the following statements:
      • On (date), the minor, (name), was placed on a temporary, emergency basis via Welfare and Institutions Code § 361.45.
      • The circumstances regarding this emergency, temporary placement are as follows:
        • (List or discuss the circumstances)
      • The undersigned will submit a Memorandum to notify the Court of the minor's return to the previously approved placement, if the emergency situation is resolved, or the undersigned will submit a Notice of Placement Change, when the temporary caregiver is fully approved, if the emergency situation is not resolved.
  •  
  • If the relative/NREFM caregiver's home as a placement is fully approved and the social worker wants to recommend placement in the home, notification is satisfied via:
    • An Application for Order in which the social worker recommends that the Court approve the relative/NREFM home as a placement.
     
  • If the child returns to the previous court-ordered placement from the temporary, emergency relative/NREFM placement, notification is satisfied via:
    • A Memorandum to the Court which minimally includes the following statements:
      • On (date), the minor, (name), was placed on a temporary, emergency basis via Welfare and Institutions Code § 361.45.
      • The emergency situation was resolved as follows:
        • (List or discuss the actions that led to the resolution of the emergency)
      • On (date), the child resumed residence in the home of his/her previously court-approved placement with (type of placement).
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CWS/CMS Updating with Temporary Placements and Placement Changes  
  • When a child is placed in temporary custody and then placed in a temporary, emergency placement, the social worker completes the SC 17, Scenario F.
  • When a child moves from one temporary, emergency placement to another placement, the social worker completes the SC 17, Scenario F.
  • When a dependent child moves from a court-approved placement to a temporary, emergency placement and is expected to return to the court-approved placement, the social worker completes the SC 17, Scenario E.
  • When a dependent child moves from a court-approved placement to a temporary, emergency placement and is not expected to return to the court-approved placement, the social worker completes the SC 17, Scenario F.
  • When a dependent child moves back to a court-approved placement from a temporary, emergency placement, the social worker completes the SC 17, Scenario E to end the temporary placement.
  • When a dependent child
    • has been moved from a court-approved placement to a temporary, emergency placement and
    • the temporary, emergency placement becomes fully approved and
    • the court approves the home as a placement for the child and
    • the child is remaining in the fully approved placement and
    • the child is not returning to the  original court-approved placement,

    the social worker completes the SC 17, Scenario F.

      • The social worker must provide the eligibility worker with a copy of the court hearing minute order or the filed Application and Order showing that the home has been fully approved and placement has been court-ordered.
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Completing Full Approval of a Temporary Relative/NREFM Home  

The caregivers must be fully approved prior to recommending placement in the relative or NREFM home. The social worker who completes the temporary home assessment must complete the home approval.

 

If a child is placed on a temporary, emergency basis prior to the Dispositional Hearing and full approval is not possible before the hearing, the social worker should inform the Court in the court report or in an addendum that the child is in temporary placement with the caregiver and full approval is pending due to specified factors. Recommend that the Court continue the temporary placement and set an Interim Review to consider the status of the caregivers' full approval.

 

To complete the full approval of a relative or NREFM home, which had been approved for temporary placement and did not require an exemption or CAP, the social worker uses the partially completed SOC 815-817-818 Combined for Temporary Placement and:

  • Completes:
    • Page 3 of the SOC 815
      • When the social worker receives the results of the criminal background check, CACI and FBI requests from Live Scan, the social worker enters that information, along with the date that Live Scan was completed, on page three of the SOC 815.

      NOTE: If the Live Scan results reveal a criminal conviction that was not identified by the adult on the Criminal Record Statement (LIC 508D) or on the CLETS, either the child or the person with the criminal conviction must leave the home until a Director's Exemption is granted and all other approval standards are met.

     

    If the Temporary Approval. .

     

    Then the social worker..

    Did Not require an exemption or CAP

    Completes page 2 of the SOC 815.

    • Check the box and enter the date the home was certified on the top line within the certification/signature box.
    Did require an exemption

    Confirms that no other convictions appear on the Live Scan results.

    Completes page 2 of the SOC 815.

    • Check the box and enter the date the home was certified on the top line within the certification/signature box.
    Did require a CAP
    • Completes the SOC 817 to certify that the home meets building and grounds standards.
    • On page 2 of the SOC 815, checks the first box of # 3. Satiety of the Home and Grounds.
    • On page 2 of the SOC 815, check the "Plan of Correction" box within the certification/signature box and the date the CAP was completed.
 


  • Signs and dates the page 2 of the SOC 815.
  • Submits the SOC 815 to the supervisor for supervisor's dated signature.
  • Submits to the PTT:
    • The completed and signed SOC 815
    • A copy of the SOC 817

 

The PPT:

    • Enters the new data into CWS/CMS.
    • Generates the SOC 158.
    • Obtains the social worker's signature on the SOC 158.
    • Forwards the signed SOC 158 and a copy of the completed SOC 815 and SOC 817 to the eligibility worker who determines if the child is eligible for federal funding.
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Steps Required Before Placing the Child in the Home  

Though the home is considered approved for placement, other steps are required before actually placing the child in the home on a regular basis, if there is an adult who does not live in the home but who will have ongoing contact with the child or if the social worker believes a child in the home over the age of 14 may have a criminal record.  Background checks on these persons are necessary before placing the child in the home on a regular basis.

Upon placement of a child in the home, the social worker completes and signs with the caregiver, the Agency-Relative/Non-Relative Extended Family Member Placement Agreement (SOC156R) . The caregiver is given a copy of the Agreement.

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Other References  
bullet2 OPP chapter 7-10: CLETS Criminal Background Check
bullet2 Live Scan Fingerprinting for RHAs
bullet2 OPP Chapter 7-4: Alternative Plan and Corrective Action Plans
bullet2 OPP Chapter 7-3: Completing the SOC Forms
MS Word Searching in CWS/CMS for Relative & NREFM Approval Assessments
bullet2 OPP Chapter 7-14: Child Abuse and Neglect Record Review
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