DFCS Online Policies & Procedures

  DFCS Online Policies & Procedures

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Handbook 11: Concurrent Planning and Adoption
11-2 Child Cards

 

Concurrent Planning and Adoption
11-2  Child Cards
Reference Points
Overview
Definitions
Who Submits Child Cards
When Must a Child Card Be Submitted
Accessing and Filling Out the Child Card
Placing a Hold on the Child Card
What Happens with the Child Card
Safely Surrendered Baby Procedures
Contact
Other References


Reference Points
Effective Date: TBA
Last Updated: 4/26/10
 CWS/CMS Forms:
doc Child Card - Referral Information for Concurrent Family Search (SCZ1030c)


Overview  

The Child Card - Referral Information for Concurrent Family Search (SCZ 1030c) is an informational form completed by social workers, which outlines a child's background, strengths and special needs.  The purpose of the Child Card is to begin the concurrent planning process and to locate a potential permanent family for a child as early as possible.  Based on the information on the Child Card, prospective concurrent families can be assessed to determine if they are able to meet a child's specific needs.  After the Child Card is submitted to the Placement Services Bureau, available concurrent homes are selected for possible placement of the child.

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Definitions  
  • Concurrent Home Only - A home that provides foster care for children during reunification services. This type of home is willing to adopt or provide legal guardianship, if a child does not reunify with his/her parents. 
  • Emergency Satellite Home (ESH)/ Concurrent Home - A home that provides 24/7 temporary foster care during an assessment phase of the child.  An ESH may be considered for concurrent placement of a child, if the ESH family has a current Adoption Home Study.
  • Adoption or Legal Guardianship Home Only - A home that provides a permanent placement for children who are legally free and will not be reunifying with their parents.  This type of home does not provide 24/7 temporary foster care.

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Who Submits Child Cards  

Child Cards are completed and submitted by:

  • Dependent Intake (DI) social workers, if a concurrent home has not been located during the period between the initial hearing and dispositional orders. 
  • Continuing social workers:
    • If a concurrent home has not been located and a child card has not already been submitted by the DI social worker.
    • If a child falls in the category of Safely Surrendered Baby.
      • The Adoption social worker submits the Child Card immediately upon return from the Emergency Response at the hospital.
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When Must a Child Card Be Submitted  

A Child Card must be submitted to the Permanency coordinator by:

  • Dependent Intake social workers:
    • At or before the first scheduled Jurisdictional/Dispositional Hearing, if the social worker is recommending Family Reunification or
    • Within 30 days of removal of the child from the family home, if a relative, non-relative extended family member (NREFM), or ESH has not been identified as a concurrent placement for a child.

  • Continuing Services social workers:
    • For each child in a Family Reunification case in which a child card has not already been submitted.
    • For each child in a Permanency Planning case in which the plan is for long-term foster care.
    • Immediately upon return from the hospital, after a response to a Safely Surrendered Baby referral.

A Child Card is completed for each child who is or will be receiving Family Reunification services, even if that child is in a relative, NREFM or foster home that wants to be the concurrent placement for the child.

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Accessing and Filling Out the Child Card  

Child Cards (SCZ1030c) are located in the Local forms on CWS/CMS.  They are word documents that can be created in CWS/CMS and partially autopopulate.  They may be completed online, added to or changed as applicable, and stored in CWS/CMS.  Social workers:

  • Complete the form online in CWS/CMS.
    • Handwritten forms are not accepted.

  • Complete a separate Child Card for each child in their CWS/CMS case.
    • If a child is part of a sibling group, write sibling group on the front of the child card with the names of the siblings.

  • Fill out every area as completely as possible.
    • Each question is relevant in finding the most appropriate home for the child.

  • Enter the mother's ethnicity in the question "Ethnicity: Birth mother," if the field does not autopopulate.
    • If the field does not autopopulate on the form, go into the mother's Client Notebook ID page and enter the mother's ethnicity in the applicable field.

  • Document on the Child Card whether or not the child's current caregiver is willing to be a permanent placement for the child.

  • Print out two copies of the Child Card.

  • File one copy in the child's case file.

  • Submit one copy to the Permanency coordinator.
    • A hard copy of the Child Card can be printed out and dropped in the Child Card basket located in the northeast corner of the 5th floor.
      • Sign in the Log book when submitting a hard copy of the Child Card.
    • Alternately, the Child Card can be emailed to the Permanency Coordinator.
      • Elena.Burn@ssa.sccgov.org
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Placing a Hold on a Child Card  

Placing a hold on a Child Card means that the card will not be circulated to find a concurrent family for the child.  There are some situations in which the social worker may ask that a hold be placed on a Child Card.  These include when a social worker is:

  • Assessing relatives or NREFMs.
  • Assessing adoptive families of the child's sibling.
  • Waiting for a medical or developmental evaluation of the child.
  • Waiting for a response for an Indian Child Welfare Act (ICWA) determination.
  • In the process of applying for an Interstate Compact for Placement of Children (ICPC) assessment of an out-of-state relative.


    • A circulation hold may be placed on the Child Card for 30 days.
    • Supervisors must approve the request for the hold.
    • The Permanency coordinator follows up after a 30 day hold to update the status of the case.
    • Extensions of holds beyond 30 days require SSPM approval.
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What Happens with the Child Card  

The information on the Child Card is used to match a child with prospective concurrent families.

After the Permanency coordinator receives a Child Card:

  • A referral file is created for the child.

  • The Permanency coordinator contacts the child's social worker to ask:
    • For any additional information about the child, if needed.
    • Whether any families are already being considered for concurrent placement for the child.
      • Specifically, the question as to whether the child's current relative or foster home wants to be a concurrent home for the child must be answered prior to the circulation of the Child Card.

  • The file is circulated among the home study social workers for identification of possible matching families.

  • The child's information is entered into the Bay Area Supervisors of Adoption (BASA) Book for an expanded search, if no relatives, NREFMs, or non-relative concurrent homes are identified as possible placements for the child.

  • The child is presented at the monthly BASA meeting for possible matching with families outside the Department.


The child's Child Card file is closed when the child:

  • Returns home.
  • Is referred for adoption finalization.
  • Is placed in a guardian home and guardianship case is closed.
  • Ages-out of the child welfare system.
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Safely Surrendered Baby Procedures  

If a child falls in the category of Safely Surrendered Baby, a Child Card is submitted by the Adoption social worker immediately upon his/her return from the hospital in response to the Safely Surrendered Baby referral. 

The Matching coordinator:

  • Immediately, upon receiving the Child Card, circulates the Card to all DFCS Home Study social workers to identify possible matches with concurrent homes.
    • If a Home Study social worker is not available, the Resource Home Unit supervisor or WOOC supervisor completes the task for the absent Home Study social worker.

See OPP Chapter 11-6: Matching Process for completion of the procedures.

 
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Contact  

Permanency Coordinator:

Elena Burn

373 W. Julian, San Jose 95110

Tele: (408) 501-6882

Elena.Burn@ssa.sccgov.org

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Other References  
bullet2 OPP Chapter 13-10: Safely Surrendered Baby Procedures
bullet2 OPP Chapter 11-6: Matching Process
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