Approximately every two months, the Department receives from the State Parole Division and the Adult Probation Department a list of persons recently released on probation or parole of felons convicted of:

• a violation of Penal Code (PC) § 273a, 273b or 273
• any violation relating to child sexual abuse
• any other violation deemed appropriate.

Periodically, a list of names to be removed from the list is submitted, and the existing list is updated. ER clerical updates the existing list by adding or deleting names.

Emergency Response clerical staff:

• Reviews the bimonthly lists received from probation and parole and searches for any matches on CWS/CMS. 

• Checks the name of each adult on every ER Referral Document submitted for ID-ing by the CANC or the Assessment Center against the probation/parole list. 
  • Only persons who are living in the family home are checked for a match.

ER has developed specific procedures for the various referral dispositions.  See ER OMC for detailed instructions.

In general, if a match is found, the ER ID Clerk:

• Attaches to the Emergency Response Document:
  • A completed Alert form
  • Agency Announcement 7/25/200: Notification of Connected Cases with Adult Probation and State Parole
  • A completed Santa Clara County Child Abuse Review Team (SCCCART) letter

• Forwards a copy of the the SCCCART letter to the social worker assigned the referral.

• If the child comes through the Assessment Center, the SCCCART letter is forwarded to the DI Control Clerk.

• Faxes the SCCCART letter to the assigned parole officer, if the person is on parole.

• If the child comes through the Assessment Center, the DI Control Clerk is responsible for notifying the probation or parole officer.
  
  
• Faxes the SCCCART letter to Adult Probation, if the person is on probation.

• Forwards the original SCCCART letter to the DFCS Law Enforcement Liaison.

• Initials and dates the ER Referral Document.

• Social workers are encouraged to request staffings on any referral or case connected with the probation or parole departments.

  • To request a staffing, contact ER clerical (975-5243) who will coordinate a meeting with all department representatives.

   

• Staff from Adult Probation, State Parole and DFCS meet periodically to review procedures and to staff any case in current need of review.

If a social worker is alerted that a person in one of his/her assigned cases is on probation or parole, the social worker:

• Contacts the probation or parole officer in order to learn the conditions of probation or parole.

• Coordinates a service plan, where appropriate, with the parole or probation officer.

• Arranges for a staffing, if needed, to share information and coordinate efforts.
  • Social workers are encouraged to schedule staffings.

The information gathered from the probation or parole officer is shared with the Juvenile Court as part of a background review of information about the parent in the court report.

The State Parole Officer is available to accompany a social worker on an initial home visit, when the parolee is to be involved in the service plan and there are issues regarding conditions of parole.

When contacting a probation or parole office regarding a connected client, questions the social worker asks include:

1. Who is the probation/parole officer?
2. What is the client's situation with probation/parole?
3. When did the officer visit or last see the client?
4. What are the conditions of probation/parole?
5. Where is the client in terms of completing his/her probation/parole?
6. Is the person drug testing for the probation/parole officer?  What are the result drug testing results, if any.
7. What resources might be available to the family through probation/parole?
8. What is the expiration date for probation/parole?
9. Have there been any violations of probation/parole?  If so, what are they?

When discussing a connected client with a probation/parole officer, questions the social worker may be asked by the probation/parole officer include:

1. What is the family composition?
2. How many referrals have there been in the past on the family? What were the allegations? Where they substantiated?  In what DFCS referrals has the person on probation/parole been involved ?
3. Who is the current social worker?
4. What is the case plan?
5. What resources can be shared between agencies?
6. What was the court order regarding the family and person on probation/parole?
7. What are future court dates?
8. What is the visitation plan for the child(ren)?

Coleen Kohtz, Law Enforcement Liaison: 975-5364

Connie Vega, SSPM  Tel: 975-5787