DFCS Online Policies & Procedures

  DFCS Online Policies & Procedures

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Handbook 13: Cross Program Protocols
13-16.2  Family Unification Program (FUP)

 

Cross Program Protocols
13-16.2  Family Unification Program (FUP)
Reference Points
Overview
Who Qualifies
Priority Criteria
Family Unification Program (FUP) Procedures
FUP Multidisciplinary Team (MDT) and MDT Meeting
Application Forms and Information Sheet
Contacts
Other References


Reference Points
Effective Date: 5/1/10
Last Updated: 5/25/10
 Legal Basis:
Popup Window Department of Housing and Urban Development - Family Unification Program
 Non CWS/CMS Forms:
pdf Housing Authority Application Packet (SCZ 8)
MS Word Family Unification Program Contract and Housing Support Plan (SCZ8A)
MS Word Preliminary Certification for Family Unification Program (FUP) Voucher Eligibility (SCZ8B)
MS Word Family Unification Program Consent for Release of Information (SCZ8C)
MS Word Family Unification Program Multi-disciplinary Team Meeting (SCZ8D)
MS Word Family Unification Program – Letter for Emancipated Foster Youth (SCZ8E)
MS Word Family Unification Program Multi-disciplinary Team Meeting Sign-up Sheet (SCZ8F)
MS Word Letter of Denial of Referral to Housing Authority (SCZ8G)


Overview   The Family Unification Program (FUP) is a federally funded program under which Section 8 subsidized housing vouchers are provided to families for whom the lack of housing is a primary factor in the imminent placement of the family’s children in out-of-home care or the delay in return of the children to the family from out-of-home care.  The Housing Authority of the County of Santa Clara County (HACSC), in collaboration with the Santa Clara County Social Services Agency (SSA), applied for and received 100 FUP vouchers which estimate to provide over a million dollars in rental assistance a year.  The vouchers allow a family to rent housing from a private landlord and pay approximately 30 percent of the family’s monthly adjusted gross income towards rent and utilities.

To receive FUP voucher rental assistance, the family must fill out an application with supporting documents, be determined FUP-eligible by the Department of Family and Children's Services (DFCS) Multi-disciplinary Team (MDT), be determined voucher eligible by the Housing Authority, attend a voucher orientation at the Housing Authority, and locate housing.  Once a FUP voucher family has been housed, the family's assistance may continue as long as Housing Authority requirements are met.  
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Who Qualifies  

In order to be referred for application, a client:

  • Cannot be actively involved in substance abuse.

  • Must fall under one of the following conditions:
    • Be homeless
    • Living in substandard or overcrowded housing
    • Displaced by domestic violence or
    • Living in a unit inaccessible to the family’s disabled child

  • Meet one of the priority criteria listed in the following section.
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Priority Criteria  

Families are determined to be FUP eligible and referred for voucher assistance to the Housing Authority in the following priority order:

  • Phase I:
    • Households with the Head of Household (or member of household) on the 2006 Housing Authority waiting list and having an open Family Maintenance (FM) or Family Reunification (FR) child welfare case.
      • For cases in which the parent is receiving FR services, reunification must be expected to occur within 60 days from the Multi-Disciplinary Team meeting.

  • Phase II:  Phase II clients will be evenly distributed into the following 3 categories, depending upon need:
    • Family Wellness Court with an open FM or FR service case
    • Dependency Drug Treatment Court with an open FM or FR service case
    • Emancipated foster youth who is pregnant or parenting and has a history of involvement in the child welfare system.
      • For cases in which the parent is receiving FR services, reunification must be expected to occur within 60 days.

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FUP Procedures  
Step
Task
Who
1.

Identifies families to be referred for a FUP voucher, based on the qualifying conditions in the above section.

DFCS Social Worker or Juvenile Dependency Court Judge
2.
  • Completes the following application materials with the head of household:
    • Housing Authority Application Packet (SCZ8)

    • Family Unification Program Contract and Housing Support Plan (SCZ 8A).

    • Family Unification Program - Consent for Release of Information (SCZ8C)

    • Assists family in gathering supporting documentation.

    • Submits documents to DFCS FUP staff:
      • South County - Placed forms in FUP Intake baskets located in Lolita Castillos' office in the Gilroy Family Resource Center
      • 373 W. Julian - Place forms in the FUP basket located on the 5th floor below the PTT basket.
Child's Social Worker
3.
  • Reviews the application documents for completeness prior to referral to the FUP Multidisciplinary Team (FUP MDT) for preliminary certification determination.
  • Informs the social worker if the family’s documents are incomplete or inaccurate, or if the family is not eligible.

  • Schedules eligible families for a FUP MDT, and notifies Social Worker of the meeting date, time, and place.
FUP Coordinator
4.
Notifies head of household of FUP MDT meeting and facilitates family’s attendance, as necessary.

Child’s Social Worker

and DFCS FUP Coordinator
5.

 

  • Reviews the application materials and the Family Unification Program Contract and Housing Support Plan (SCZ 8A).

  • Discusses supportive services and factors related to FUP eligibility.

  • Preliminarily certifies that the family is FUP-eligible at the MDT meeting.

  • If the family is not preliminarily certified, the family:
    •  is informed in writing at the meeting of the reason(s) why it is not certified, and
    •  informed that they can reapply if identified factors causing ineligibility are resolved.
FUP  Multi-disciplinary Team (MDT)
6.
If the MDT.. then..
FUP Coordinator
Preliminarily certifies the family

The family is referred to the Housing Authority for an assessment review via the FUP Muti-disciplinary Team (SCZ8D) form.

The FUP Chair:

  • Completes and signs the Preliminary Certification for FUP Voucher Eligibility (SCZ 8B)
  • Provides the form to the Housing Authority along with application materials and the SCZ 8A, via DFCS FUP staff.
Does not preliminarily certify the family
  • The family is given the reason why they are not preliminarily not certified via the FUP Muti-disciplinary Team Meeting (SCZ8D) form.
  • The family and the social worker may be instructed to gather more documentation and reschedule the MDT.
7.
Reviews application materials.
Housing Authority Staff
8.
If.. then..
the family is approved for the FUP voucher
  • The family is notified of the FUP voucher issuance process.


  • The FUP coordinator is notified that the family is approved.
the family is not approved for the FUP voucher
  • The head of the household is notified of the appeal process.

  • The FUP coordinator is notified that the family is not approved.

 

9.
Determines if funding is needed to move into rental housing and requisitions funds as necessary.
Child’s Social Worker Housing Search Specialist, and DFCS FUP Staff
10.

Provide supportive services to the family throughout the rental application and lease-up process and follow-up services for a minimum of six months following lease-up.

    • If the DFCS case remains open after six month, the social worker continues to provide services until case closing.
Child’s Social Worker and DFCS FUP Staff
11.
Remain available to the family for supportive services for six months after the child welfare case is closed by DFCS.
DFCS FUP Staff

 

 
 
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FUP MDT and MDT Meeting  

The family meets with the FUP Multidisciplinary Team (MDT), composed of the child’s Social Worker, Social Work Supervisor, Housing Search Specialist, and representatives from the Housing Authority, the youth adult community or DFCS Independent Living Program staff, DFCS FUP staff and the Department of Employment and Benefit Services staff.  The FUP MDT meets at least twice monthly to discuss and make decisions on referrals.

The Family Unification Plan Multidisciplinary Team (FUP MDT) assesses the family to determine if the family is appropriate and prepared for referral to the Housing Authority for a determination of the family's qualifications for a FUP Section 8 voucher.  the FUP MDT reviews the family's application (SCZ8) and Family Unification Program Contract and Housing Support Plan (SCZ8A).  The social worker and family are present at the MDT meeting to answer any questions from the MDT participants.  The decision to approve or deny a family for referral tot he Housing Authority is made at the MDT meeting.  Families approved for referral receive information to prepare for the subsequent meeting with the Housing Authority.

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Application Forms and Information Sheets  

The forms to be completed by DFCS clients that are used for the FUP referral process include the following:

  • Housing Authority Application Packet (SCZ8)

Includes:

    Housing Authority Application Documentation

    Personal Declaration – Initial Admission

    Authorization for the Release of Information

    Supplement to Application for Federally Assisted Housing

  • Family Unification Program Contract and Housing Support Plan (SCZ8A)

  • Preliminary Certification for FUP Voucher Eligibility (SCZ8B)

  • Family Unification Program Consent for Release of Information (SCZ8C)

 

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Contacts  

Family Unification Program Coordinator:

Lolita Castillo

Tel: 408-793-8818

Fax: 408-793-8808

Email: lolita.castillo@ssa.sccgov.org

 

FUP Social Worker:

Jess Moreno

Mon.- Fri.: 9 am - 6 pm

Tel: 408-793-8838

Fax: 408-793-8808

Email: jess.moreno@ssa.sccgov.org

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Other References  
doc2 Agency Memorandum #10-10: Family Unification Program (FUP)
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