DFCS Online Policies & Procedures

  DFCS Online Policies & Procedures

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Handbook 1:  Financial Support Systems
18-5.2  Food Stamp Application Process for Emancipating Youth
Financial Support Systems
18-5.2  Food Stamp Application Process for Emancipating Youth
Reference Points
Overview
Procedures for Completing Food Stamp Applications for Emancipating Youth
Same Day Authorization
Youth Emancipating to Their Parents' Home
Youth Placed Out-of-County
Youth Receiving Supplemental Security Income (SSI)
Emancipated Youth
Contacts


Reference Points
Effective Date: TBA
Last Updated: 6/3/10
 Non CWS/CMS Forms:
PDF Application for Food Stamps – Part I (DFA 285-A1)
PDF

Application for Food Stamps (DFA 285-A2).

PDF Food Stamps Benefits Your Rights and Responsibilities (DFA 285-A3)


Overview  

Foster youth become ineligible for foster care at the age of 18 (if they have completed high school) or at the time they complete high school (if that occurs before they reach the age of 19.)  At the point at which the youth is no longer eligible for foster care funding, the youth must rely on other financial and in-kind resources, if they are unable to secure employment.  The following procedures enhance the likelihood that youth aging-out of the foster care system will have improved nutritional security.

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Procedures for Completing Food Stamp Applications for Emancipating Foster Youth

 
Step
Action
Who
1.
  • Determines the Emancipation Hearing date.
  • Approximately 30 days prior to the hearing date, notifies the Independent Living Program (ILP) Social Worker I via e-mail of the date.
Primary Social Worker

2.

  • Receives the e-mail notification of the hearing.
  • Schedules an appointment to meet with the youth to complete the paperwork at least 30 days in advance of the court date.
  • Meets with the youth, and completes the:
    • Application for Food Stamps – Part I (DFA 285-A1) with the youth.
      • Have the youth sign the form but does not date it.
      • Postponement of the dating of the DFA 285-A1 until the date of emancipation is necessary to ensure the application date does not go beyond the 30 day time frame set by the State.
    • Application for Food Stamps (DFA 285-A2).
    • Food Stamps Benefits Your Rights and Responsibilities (DFA 285-A3)
  • Photocopies the youth’s ID and obtains the youth’s social security number.
  • Completes other necessary paperwork and gathers and photocopies all verification necessary to complete the food stamp application, as per the Food Stamp Hardship Waiver procedures.
    • The youth must bring identification, which may include a California ID, driver’s license, birth certificate, Social Security card, school ID, or wage stubs.
    • If the youth is working, he or she needs to provide income verification, such as a check stub.
  • Faxes the application and verifications to the designated Assistance Application staff and requests an appointment for the required phone interview.

ILP

Social Worker I

3.
  • Receives the faxed paperwork for the Food Stamp Application.
Designated Application Assistance Center (AAC) Staff
If from the application it is determined that.. then the AAC staff..

The youth will be independently purchasing and preparing his or her own meals in his or her own residence or in a residence in which the head of household is not receiving food stamps

  • Assigns a new case number for the applicant.
  • Schedules a telephone interview for the youth and provides the date to the ILP Social Worker.

The youth will reside in a currently aided household with whom the youth will purchase and prepare meals

  • Lists the Case Number and Case Name on the Food Stamp application.
  • Provides the Eligibility Worker’s name, worker number, and telephone number to the ILP Social Worker.
  • Explains that the household is already aided and that the youth will be added to the existing case.
4.
  • Receives the date of the telephone interview from the AAC staff.
  • Notifies the youth of the date of the telephone interview and schedules another appointment with the youth for that date.

ILP

Social Worker I

5.
  • Meets with ILP Social Worker on the date of the interview.
  • Calls the Eligibility Worker assigned to the case.
  • Answers all questions during the interview, consulting with the ILP Social Worker, as appropriate.
  • Provides any missing verifications, as appropriate.
Youth
6.
  • Appears in court with the youth on the date of the Emancipation Hearing.
  • Notifies the ILP Social Worker of the court’s decision.
Primary Social Worker
7.
Notifies the designated AAC staff of the court’s decision.
ILP Social Worker I
If the court orders… then the ILP Social Worker…
A dismissal of the case,
  • Notifies the Eligibility Worker at the AAC that the youth has been emancipated.
  • Instructs the Eligibility Worker to date the DFA 285 A1 or add the youth to the existing aided household using existing Food Stamp processes.
  • Requests authorization of the Food Stamp benefits and requests the EBT card be mailed to the youth’s address or arranges for the youth to pick up the Electronic Benefit Transfer (EBT) card in the district office.
A continuance of the hearing,
  • Notifies the Eligibility Worker at the AAC that the court has ordered a continuance.
  • Notifies the Eligibility Worker of the new court date and makes arrangements to contact the Eligibility Worker on the rescheduled hearing date.
8.

Receives notification of the court decision from the ILP Social Worker.

Eligibility Worker
If the court ordered… then the Eligibility Worker…
A dismissal of the case,
  • Dates the DFA 285-A1.
  • Authorizes the Food Stamp benefits that day.
  • Ensures that the EBT card is mailed via batch that day, or makes an appointment for the youth to pick it up in the office.
A continuance of the hearing,
  • Documents in Maintain Case Comments that a new court date was scheduled.
  • Schedules another appointment for the date of the next court hearing for the ILP Social Worker to call with the decision.
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Same Day Authorization

 

The applications submitted by the youth are considered a high priority by the Assistance Application Center (AAC) staff.  In order to remain in compliance with federal and state regulations:

  • All verification must be gathered and the telephone interview between the youth and the designated AAC staff must be conducted prior to the youth’s emancipation.

If the youth is eligible for food stamps, authorization must occur on the same day that the youth is emancipated.

The EBT card is mailed to the youth at a designated address or arrangements may be made for the youth to pick up the EBT card at the AAC located at 1919 Senter Rd., San Jose, CA.

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Youth Emancipating to Their Parents’ Home  

If a youth plans to reside with his or her parents after dependency is dismissed, the parents must apply for the food stamps, not the youth.  The youth will be added to the parents’ existing case.

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Youth Placed Out-of-County  

If a youth is placed in another county, the application is processed in the county where the youth plans to reside after emancipation.  If the youth plans to reside in the other county, the DFCS primary social worker works with the ILP service provider in the county in which the youth resides to complete the application process.  If the youth plans to move back to and reside in Santa Clara County after emancipation, the procedures outlined in the section Procedures for Completing Food Stamp Applications for Emancipating Foster Youth of this OPP chapter are followed.  Ultimately, it is the primary social worker's responsibility to ensure the application is processed.

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Youth Receiving SSI   Youth receiving or who will be receiving Supplemental Security Income (SSI) are not eligible to receive food stamps.
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Emancipated Youth  

Youth who have already emancipated from the child welfare system and who contact the Department regarding their eligibility to receive food stamps may be directed to the Application Assistance Center at 1919 Senter Rd. to complete a food stamp application.

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Contacts  

Christine Dithridge , ILP Social Worker II

Tele: 975-5435

Email: christine.dithridge@ssa.sccgov.org

Marisela Martinez, Social Work Supervisor, Tele: 975-5719

Email: Marisela.martinez@ssa.sccgov.org
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