DFCS Online Policies & Procedures

  DFCS Online Policies & Procedures

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Handbook 19: How To..
19-3   How To Refer a Client for Drug Testing
How To..
19-3  How To Refer a Client for Drug Testing
Reference Points
Overview
Drug Testing Objectives
When to Request Drug Testing for a Client
Guidelines for Drug Testing Schedule
Who May Be Tested
Who Can Test
What Drugs Are Screened
How to Request Authorization
DFCS Drug Testing Unit
Drug Testing Agency and Procedures
Results from NORCHEM Web Site
Request for Changes and Cancellations
Voluntary Drug Testing
On-Site Testing
In-Home Testing
Home Supervision Program Drug Testing
Drug Testing for Visitation Purposes
Out-of-County Testing
Standing Court Order for House on the Hill Residents
Contacts
Other References


Reference Points
Effective Date: 1/1/07
Last Updated: 5/29/13
 Non CWS/CMS Forms:
MS Word   DFCS Special Funds Request (SCZ 414Z)- Drug Test Authorization
MS Word DFCS Home Supervision Program Referral Form and Agreement
MS Word Voluntary Drug Testing
MS Word

Drug Testing Instructions and Collection Sites

 CWS/CMS Forms:
bullet Service Management Section:  Contact Notebook


Overview  

Drug testing is a service provided to clients who come to the attention of the child welfare system as a result of illegal drug use or substance abuse.  The service provides an opportunity for clients to demonstrate that they are refraining from further illegal drug use or substance abuse.  Testing is often a critical service in a parent's efforts to regain physical custody of his/her child. 

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Drug Testing Objectives  

The Objectives of drug testing are:

  • To be able to keep minors safe in their parental homes.
  • To assist in evaluating the need to remove minors from their home.
  • To assist in evaluating the need for juvenile court dependency orders.
  • To assist in evaluating the safety of allowing a parent to have a visit (supervised or unsupervised) with his or her child.
  • To assist in determining the safety of returning minors to their homes. 
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Who May Be Tested  
  • Parents
    • Parents can be tested on a voluntary basis, as well as by Court order.  In some instances, parents whose children are receiving Permanency Planning services may also participate in drug testing, e.g. when visitation between child and parent is part of the case plan.
  • Substitute caregiver or any person with whom the child has significant contact.
    • The social worker can make a recommendation to the court to order drug testing for a substitute caregiver or any person with whom the child will have significant contact. Substitute caregivers and persons with whom the child will have a significant contact (other than parents) may offer to voluntarily drug test, but the person is required to pay for the service.

  • Minors
    • Dependent minors can be tested only by court order via an Application for Order.
      • If the parent gives consent to drug testing the child, that information can be communicated to the court in the application.  By using an Application for Order, the child's attorney and the parents will also receive notice of the request.
     
  • Non-dependent minors cannot be drug tested under any circumstances regardless of consent by the minor or by the minor's parents. 
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When to Request Drug Testing for a Client  

Social workers request drug testing services for a client when there is a substantiated history of illegal drug use or substance abuse by the client.  

Participation in drug testing can be voluntary or mandated.

Clients receiving voluntary services under Voluntary Family Maintenance or Informal Supervision must voluntarily agree to participate in drug testing.

Mandatory testing is required when ordered by the Court.  The Dependent Intake (DI) social worker usually makes a recommendation for drug testing in the Jurisdictional/Dispositional Report, when an allegation is made in the petition related to illegal drug use or alcohol abuse. Testing is usually ordered if the allegation is sustained.  If illegal drug use or substance abuse is discovered after the Jurisdictional/Dispositional Hearing, a Continuing social worker discusses the issue in a court report and makes the recommendation for drug testing in a Status Review or Interim Report.

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Guidelines for Drug Testing Schedule  

The following is the general guideline for client testing.

  • Drug testing is scheduled on a random basis one (1) time per week.
  • Drug testing may be increased if the client's behavior is indicative of using drugs, and there is concern that the child may be endangered.
    • Any increase in drug testing frequency must be discussed with and approved by the social work supervisor and get Court approval by filing a JV180.
  •  
  • Drug testing is not ordered for parents who live out-of-state and are not expected to have visits with their children.

 

 

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Who Can Test  

Only DFCS staff who have completed drug testing training may conduct drug testing for a DFCS client.  Staff who have been trained include all social worker I's some case carrying social workers.

Per Best Practice social workers are not allowed to drug test their own clients.

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What Drugs Are Screened  

Drug tests screen for the following substances:

  1. Amphetamines
  2. Barbiturates
  3. Benzodazepines
  4. Cocaine
  5. Marijuana (THC)
  6. Methadone
  7. Methamphetamine
  8. Opiates
  9. Phencyclidine (PCP)
  10. Alcohol

If a client is diabetic, social workers ask the client to obtain verification from their primary doctor as to their diagnosis and medication.  Social workers then provide this information to the Drug Testing Unit in order to set up clients with special drug testing kits. 

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How to Request Authorization  

To request authorization for drug testing, the social worker:

  • Completes the DFCS Request (SCZ 414Z)- Drug Testing Authorization Form.
      • To access the form:
        • Go to the S: Drive
        • Click SCZ414Z
        • Click SCZ414Z_MASTER_LIST
        • Enable Macros and under Service Requests click on Drug Testing.
    • The form must be submitted for both mandated and voluntary testing.
      Complete all the fields, including the client's case number, program number, and the SSN for the youngest child on the case if available.
    • The form is signed and dated by the assigned social worker.
    • The supervisor needs to initial if testing is more than once per week and is not court ordered.

    Reminder:  A new Drug Testing Authorization (SCZ 414Z) must be submitted every time there is a change, e.g., new social worker, different testing frequency, new client phone number or address, etc.
  •  
  • Submits the form to the Customer Service Technician (CST) by:
    • Pony or In-person: 373 W. Julian Street, 5th floor
    • Fax:  408-792-1480
    • Contact if any questions: (408) 501-6320

  • Receives back the following:
    • A copy of the SCZ 414Z showing authorization for drug testing.
    • Instructions for the client on how to report for drug testing, which also includes phone numbers and collection sites.
    • A Drug Testing Donor ID Card with a seven (7) digit identification number assigned to the client. 
      • The client calls the testing site and enters his or her identification number for test day. 
      • The client must present a picture ID along with his or her Donor Card to the collection site staff before each test.
        • California Driver's License or DMV Identification Card.
        • If the client does not have any form of identification, contact the Drug Testing Unit to obtain a photo identification to drug test (408) 501-6320.
  • Contacts the client to provide the following information: 
    • Seven (7) digit Temporary Drug Testing Donor ID Card
    • Instructions for reporting to drug testing
    • A list of drug testing collection sites
  • Documents in the CWS/CMS Contact Notebook:
    • The date on which the drug testing request for authorization was made.
    • The date on which the client was provided with the Drug Testing Donor ID Card, instructions, and the list of collection sites.

Drug Testing Authorization for clients out-of-county or out-of-state require the same referral process. 

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DFCS Drug Testing Program  

The DFCS Drug Testing Program, located on the 5th floor of 373 W. Julian:

  • Accepts the Drug Testing Authorization (SCZ 414Z).
  • Processes the SCZ 414Z.
  • Provides social workers with:
    • Drug Testing Donor ID Card for Client
    • Instructions for clients to report for drug testing
    • A list of drug testing collection sites
     
 
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Drug Testing Agency and Procedures  

NORCHEM Drug Testing is contracted to provide a comprehensive drug testing service for DFCS clients. 

  • For new clients who are court-ordered or voluntarily drug testing, the social worker:
    • Completes a Drug Testing Authorization form (SCZ 414Z).
      • Complete all fields, including client's case number, program number, and the SSN of the youngest child if available.
      • All requests must be signed and dated by the social worker.
      • The supervisor needs to initial the form if testing is required more than once per week and is not court ordered.
        • If testing is scheduled once a week by court order, the supervisor does not need to initial or sign the form.
    • Attaches a copy of the court order which authorizes the client to drug test if the client is a minor or if there are any other special circumstances. 
     
    • Social workers are required to distribute the Donor ID Cards to their clients. 
      • New clients Court Ordered to test will be issued a Temporary Donor ID Card until a Continuing social worker is assigned to the case.   

  • Continuing social workers may obtain permanent, wallet-size Donor ID cards for their clients currently drug testing from the Drug Testing Unit. 

 

NORCHEM currently provides six (6) drug-testing sites in Santa Clara County and 56 sites outside the county.  If an out-of-county client requires drug testing, contact the drug-testing unit.  To view instructions for drug testing and a comprehensive list of all testing facilities click Drug Testing-County of Santa Clara/NORCHEM.


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Results from the NORCHEM Web Site  

Client compliance reports and drug testing results are obtained by use of the Norchem Web Site.  All social workers who have clients that drug test can log onto  https://sentry.norchemlab.com/Sentry to view and print each client's drug testing  Compliance Report and Results.

Note:  Click on "Refresh" if you encounter "The page cannot be displayed"

 

Web Site Instructions

  • Go to https://sentry.norchemlab.com/Sentry
  • A Generic password is required to access the web site, download, and print the client's testing results.
  • The social worker customizes his/her generic password and forwards a copy of it to his/her supervisor. 
  • If the social worker is no longer assigned to the case, the testing unit must be notified and the social worker's pass code must be passed on to the new worker assigned to the case. 
  • It is the social worker's responsibility to keep track of the client's drug test results and no-shows as part of the worker's case management documentation. 
  • To print reports: Click on donor history and enter dare range history.  Format is PDF, click run report and print. The report will list all the details. 

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Requests for Changes and Cancellations  

The social worker checks the appropriate box on the Drug Test Authorization Form (SCZ 414Z) to:

  • Request a change of services program.
  • Request a change of frequency of testing.
  • Notify the drug testing unit of a transfer of the case to another social worker.
  • Request cancellation of drug testing for the client.
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Voluntary Drug Testing  

Voluntary drug testing may be performed on parents and significant persons on any referral or case at any point in the referral or case, when there is no existing Court order or when testing would occur outside a specified court order and the person being tested has voluntary consented to the testing.

Before testing, the social worker I or DFCS staff trained to drug test:

  • Fills out a Voluntary Drug Testing consent form.
  • Has the client sign and date the consent form.


If the test results are negative, the DFCS staff person doing the testing:

  • Indicates negative on the Voluntary Drug Testing form on the line corresponding to the drug(s) for which the client was tested.
  • Completes the Voluntary Drug Testing form.
  • Forwards the form to the primary social worker.


If the test results are positive, the DFCS staff person doing the testing:

  • Indicates positive in the line corresponding to the drug(s) for which the client was tested.
  • Completes the Voluntary Drug Testing form.
  • Sends the form along with the Chain of Custody form and the urine sample to Norchem for screening and confirmation.
    • The Chain of Custody form is available at the Drug Testing unit.
    • Complete the Chain of Custody form and include the client's identifying information. 
    • Send a copy of the Chain of Custody form to the Drug Testing Unit, by PONY or FAX 792-1480.
  • Submits the Drug Testing Authorization Form (SCZ 414Z) to the Drug Testing Unit. 
  • The Drug Testing Unit will forward drug testing results to the assigned social worker.
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On-Site Testing

 

Testing On-Demand is a service that may be used when the social worker observes that the client's behavior or physical appearance indicates that client is using drugs or when the social worker receives information from a collateral contact that a client is using drugs on a specific day.  Testing on-demand is most useful when it is requested for the same day or next day that there is reason to believe that the client is using drugs.

Testing On-Demand is limited to two weeks per client.

Testing kits are available for performing immediate drug screening tests. On-demand drug-testing may only be conducted by trained social workers.  The results of the screening test are available at the time of testing, however, the sample is sent to a contracted laboratory Norchem for confirmation, if test results are positive.  If the test is positive and the client states that he or she had used the drug, the social worker does not have to send the specimen for confirmation.  The primary social worker is notified of the positive test, and the results are documented in CWS/CMS.

 
  • Assessment/Intake Center, Dependent Intake and Informal Supervision social workers
    • Request drug testing by submitting a social worker I request to the social worker I supervisor for assignment.
    • Have the client complete the Voluntary Drug Testing form and have the client sign the preliminary result form. 
    • If the test is positive, complete the Chain of Custody Form, include the clients information and send to Norchem for confirmation:
      • Submit a DFCS Request (SCZ 414Z) - Drug Test Authorization to the DFCS Drug Testing Unit.
        • Attach a copy of the Chain of Custody Form. 


  • Continuing social workers
    •  Request drug testing by submitting a social worker I request to the social worker I supervisor for assignment.
      • The SW I's follow the drug testing procedures using the On-site Test Cups.
      • If the test is positive, it must be sent to Norchem for confirmation.
      • Complete the Chain of Custody Form and include the clients identifying information.
        • Send the Chain of Custody Forms along with your test to Norchem.
        • Submit a copy of the Chain of Custody Forms to the Drug Testing Unit.
          • Submit a DFCS Request (SCZ 414Z) - Drug Test Authorization to the DFCS Drug Testing Unit.

  • South County
    • Request drug testing by submitting a social worker I request to the social worker I supervisor for assignment.
    • Have the client sign a Preliminary Results Form.
    • Submit a DFCS Request (SCZ 414Z) - Drug Test Authorization to the DFCS Drug Testing Unit.
      • The social worker I's will follow the drug testing procedures using the On-Site Test Cups.
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In-Home Testing  

In-home testing of a client may be requested on a limited basis.  A social worker I will go to the home of a client to conduct drug testing, when a client is physically unable to travel to a DFCS office or testing facility.  

Before scheduling an in-home test for a client social workers should confirm the availability of a social worker I by consulting with the bureau sosical wokrer I supervisor. 

To perform in-home testing, social worker I's:

  • Use on-site test kits
  • Complete:
    • A Drug Test Authorization From (SCZ 414Z)
    • Preliminary Results Form
    • Chain of Custody Form
     
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Home Supervision Program Drug Testing  

Home Supervision is a program offered to Dependent Intake social workers, only, and may or may not be Court ordered.  Drug testing is one service provided by Home Supervision social workers, pending authorization for the client to test at a drug testing facility.  To request drug testing as part of Home Supervision Services, the DI social worker:

  • Submits the Home Supervision Referral Form and Agreement to the Home Supervision Unit.
    • Home Supervision Referral basket is located on 2nd floor, 373 W Julian.
  • Submits a DFCS Request (SCZ 414Z)- Drug Test Authorization Form to the DFCS Drug Testing Unit.
  • Notifies the Home Supervision social worker when the client is authorized to begin testing at a testing facility.

See OPP Chapter 5-2: Home Supervision

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Drug Testing for Visitation Purposes  

Social worker I's can drug test for visitation purposes on-site or on-demand the same week as the visit or the day of the visit.  The social worker must confirm the availability of a social worker I to conduct a test.   

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Out-of-County Testing  

If a client resides out-of-county or out-of-state, arrangements will be made by the DFCS Drug Testing Unit with a testing facility near the client's residence.   Submit a DFCS Request SCZ414Z- Drug Test Authorization to request authorization to request testing of a client living outside Santa Clara County.

The same referral process is required for clients testing out-of-county of out-of-state. 

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Standing Court Order for House on the Hill Residents  

Standing Court Order

The Standing Court Order signed by the Honorable Leonard P. Edwards on May 4, 2006, suspends drug testing for clients while they are in Residential Treatment at Mariposa Lodge and House On the Hill. 

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Contacts  

All questions related to drug testing may be directed to:

 

Drug Testing Program Coordinator

Patrick Solich, SWC II

Tel: (408) 501-6515

Email: Patrick.Solich@ssa.sccgov.org





 
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Other References  
bullet2 OPP Chapter 5-2: Home Supervision
PDF Standing Court Order
doc2 Drug Testing and Collection Sites- English
doc2 Drug Testing and Collection Sites- Spanish
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