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  DFCS Online Policies & Procedures

  DFCS Online Policies & Procedures

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Handbook 24: Extended Foster Care
24-3  Case Management with Non-Minor Dependents- Extended Foster Care
Extended Foster Care
24-3  Case Management with Non-Minor Dependents - Extended Foster Care
Reference Points
Overview
Casework Activity that Respects Young Adult Status
Youth in a Relative Legal Guardianship Receiving KinGAP Benefits
Case Management Activities and Responsibilities
Non-Minor Dependent Responsibilities
90-Day Transition Plan
Six-Month Certification of Extended Foster Care Participation (SOC161)
Required Contacts
Wraparound Services
Courtesy Supervision of Non-minor Dependents
Non-compliance with the Case Plan


Reference Points
Effective Date: 1/1/12
Last Updated: 8/21/13
 Legal Basis:
Popup Window Welfare and Institutions Code (W&IC) §391: Termination of Jurisdiction
pdf California Department of Social Services (CDSS) All County Letter (ACL) #11-78: California Work Opportunity and Responsibility to Kids: Extending Benefits to Non-minor Dependents
pdf ACL #11-86: Extension of Kinship Guardianship Assistance Payment (KinGAP) program Benefits and Adoption Assistance Payments (AAP) to Age 21
pdf

California Department of Social Services (CDSS) All County Letter (ACL)  #11-69: Extension of Foster Care Beyond age 18: Part One

pdf

California Department of Social Services (CDSS) All County Information Letter (ACIN) #1-29-13: Extended Foster Care (EFC) Update  

 Non CWS/CMS Forms:
pdf Six-Month Certification of Extended Foster Care Participation (SOC161)
pdf KinGAP Mutual Agreement for Non-minor Former Dependents (KG3)
pdf Kinship Guardianship Asstance Payment (KinGAP) Program Agreement Amendment (SOC369A)
 CWS/CMS Forms:
bullet Case Management Section: Case Plan and Transitional Independent Living Plan (TILP)
bullet Service Management Section: Contacts


Overview   The approach to case management for non-minor dependents (NMDs) involves a paradigm shift in the way NMDs are engaged during casework and supervision.  Their adult status must be acknowledged and respected.  Because participation in extended foster care is voluntary and the NMD can exit at any time, the social worker must engage the NMD in a way that supports his or her developmental needs and provides a safety net for trial and error experiences so that the NMD may learn from his or her mistakes.  Finding a balance between supporting the young adult and providing them with the experience of independence gives the NMD the opportunity to take on increasing responsibilities and develop problem solving skills.
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Casework Activity that Respects Young Adult Status  

 Despite the reference to “youth” in this policy, youth in extended foster care are young adults. Social workers are to provide the assistance needed in extended foster care to assist the youth to transition to a more independent and responsible adult role when addressing individual needs. Opportunities should be offered to allow youth to learn appropriate and meaningful independent living skills. Social workers and providers must respect the status of youth in extended care as young adults needing a supportive environment that allows them to improve and enhance their life skills so that they can experience positive outcomes as they leave care.

Youth in extended care should have greater responsibility for activities; they need to be empowered to manage their activities. This includes participating in independent living activities and in other age-appropriate activities.

While social work requirements (such as case planning, periodic review hearings, and monthly social worker contacts) are the same for the extended foster care population as they are for those in foster care under age 18, how they are met should allow for more flexibility.
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Youth in a Relative Legal Guardianship Receiving KinGAP Benefits  

A youth in a relative legal guardianship may receive extended KinGAP payments if the youth meets the eligibility and participation criteria. 

A youth that meets the criteria is not eligible for any extended foster care services other than the extended payments. 

If a youth receiving KinGAP funding under a relative legal guardianship is eligible for and begins receiving extended KinGAP payments, case management, as provided to non-minor dependents in extended foster care, is not required. 

The social worker must:

  • Determine the youth's eligibility for the extension of KinGAP benefits beyond the age of 18. 
    • KinGAP payments must have begun when the youth was 16-years-old or older.
    • KinGAP cases that are ineligible for extended foster care may be eligible for one additional year of services if the KinGAP youth graduates from high school on their 19 birthday.  The Caregiver must submit a school verification form.
  • Determine the participation requirement(s) that the youth satisfies.
  • Have the youth sign the KinGAP Mutual Agreement for Non-minor Former Dependents (KG3)
 

Important Note:

The KG3 must be signed before the youth turns 18 years old.

  • If there is a change in one of the participation requirements by the non-minor former dependent, yet the youth still meets one of the five participation requirements, a notation may be made on the KG3 form to record the criteria change; a new KG3 form does not need to be completed.

Reassess the youth every two years using the Kinship Guardianship

  • Assistance Payment (KinGAP) Program Agreement Amendment (SOC369A) or when the needs of the youth or circumstances of the relative guardian change to verify that the youth meets one of the five participation requirements.
    • Other than at the initial determination for the extended KinGAP and the two-year assessment, the social worker is not required, in the interim, to obtain additional verification or to request certification that the youth continues to meet one of the participation requirements. 
    • However, if the social worker receives information from the caregiver that the youth is not meeting the requirement(s), the social worker must make a determination whether the youth continues to be eligible for extended benefits.

The relative guardian is responsible for:

  • Requesting the benefit extension beyond the age of 18 and providing documentation to the responsible public agency supporting that the youth meets one of the five participation requirements.
  • Reporting any changes to the responsible public agency when the non-minor former dependent is no longer meeting one of the five participation requirements.


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Case Management Activities and Responsibilities  

When a youth opts to participate in extended foster care (EFC), the social worker continues the following activities:

  •   Face-to-face monthly visits with the non-minor dependent (NMD).
    • The social worker must engage the NMD by providing resources to assist the youth with complying with the requirements for extended foster care.
    • A majority (51 percent) of monthly supervision visits must occur in the residence of the NMD.
    • Social workers should make efforts to respect the privacy of NMDs, being flexible in scheduling visitation times to avoid having visits scheduled when roommates are at home (for Supervised Independent Living Plan [SILP] placements), if the NMD does not want his /her foster care status revealed.
  • Certify initial and ongoing eligibility by obtaining verification of the NMD's participation in one of the participation conditions.
    • A Certification of Participation must be completed (SOC 161) every 6 months.
  • Assist the NMD in maintaining eligibility for extended foster care.
  • Provides information about other transitional living services or other support services as needed which include but not limited to mental health services, educational resources, Emancipated Youth Stipend and health providers that accept Medi-cal. 
  • Review of the youth’s case plan at least every six months, focusing on what the youth will do to meet his or her own needs with support from the caregiver as needed.
  • Review of the youth’s Case Plan and Transition Independent Living Plan (TILP) at least every six months.
    • Case planning –all case planning should be collaborative with NMD.
  • Submit court reports every six months or as instructed by the Court.
  • Supervise the NMD's placement.
  • Identification of caring adults in young person’s life.
  • Assist with incremental steps towards the transition to independence.
  • Foster increasing levels of responsibility.
  • Complete annual credit history report to ensure youth are not affected by identity theft.
  • Refer to be assessed for Cal-Fresh benefits.
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Case Management of KinGAP Cases  

At the time a youth is about to turn 18 years old, the primary social worker:

  • In conjunction with the foster care eligibility bureau determines the child/youth's eligibility for the extension of KinGAP benefits beyond the age of 18.   
  • Has the non-minor former dependent sign the Kin-GAP Mutual Agreement (KG3) before they turn 18.
  • Submits the KG3 to the foster care eligibility bureau.
  • If the youth/non-minor is determined eligible for extended benefits, notes that in a written CWS/CMS contact.
  • Every two years from the date of extended benefits eligibility, contacts the youth and guardian to determine if there is a change in circumstances.
  • Documents the contact and the result of the inquiry/assessment in CWS/CMS contacts.
    • Other than at the initial determination for the extended KinGAP and the two-year assessments, the social worker is not required, in the interim, to obtain additional verification or request certification that the child/youth continues to meet one of the participation criteria. 
    • If the social worker receives information that the non-minor no longer is participating in one of the criteria, the social worker is obligated to verify whether the non-minor continues to be eligible for extended benefits.

 

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Non-Minor Dependent's Responsibilities  

The non-minor dependent (NMD) is required to:

  • Update the case manager on any changes in placement or other relevant changes in circumstances that may affect eligibility with regards to meeting the conditions for participation. 
  • Work with the social worker/probation officer to ensure ongoing participation in the TILP
  • Report changes of eligibility and placement.
  • Demonstrate incremental responsibility.
  • Participate in hearings in person or telephonically.
  • Make health care decisions, including decisions regarding medications.
  • Participate in placement decisions/responsibilities (i.e. Shared Living Agreement).
  • Make themselves available on a monthly basis to meet with their social worker.

 

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90-Day Transition Plan  

90-Day Transition Plans must be completed within 90 days before a dependent youth turns 18 years old.  All of these cases will be staffed and facilitated by the Joint Decision Making (JDM) Unit to ensure that these youth have a comprehensive plan as they move forward with extended foster care services.  Plans will be tailored based on the needs of the youth and will address the following domains:  housing, education, immigration, mental health and SARC services.  Youth who exit or age out of foster care will require an additional 90 day transition plan prior to aging out of care.

If a youth turning 18 years old chooses not to participate in the extended foster care program, during the completion of the 90-Day Transition Plan with the foster youth, social workers should explain, once again, the potential benefits of remaining in foster care and inform the youth of their right to re-enter foster care as an non-minor dependent (NMD), if they exit care at age 18. 

Once a youth is participating in extended foster care (EFC), at each case plan update, the social worker should engage the NMD in a conversation about when the NMD anticipates leaving the EFC program so that the subsequent 90-day Transition Plan can be developed.

90-day Transition Plans are not required for youth who are under non-relative legal guardianships and receive extended payment benefits.

For further information on 90 Day Transition Plans, see OPP Chapter 6-15, 90 Day Transition Plans. 

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Six-Month Certification of Extended Foster Care Participation (SOC161)  

The case plan, Transitional Independent Living Plan (TILP), and the Six-Month Certification of Extended Foster Care Participation (SOC161) should be updated at the same time, every six months.  Ideally, this would happen at the approach of each Six-Month Review Hearing.  However, if hearings have been continued, the six-month case plan, TILP, etc., may be off track from the Six-Month Review Hearings. 

Social Worker

  • Updates the TILP with the non-minor dependent (NMD).
  • Reviews the documentation of participation supplied by the NMD.
    • The social worker is responsible for submitting verification of participation to the eligibility worker.

  • Completes the Six-Month Certification of Extended Foster Care Participation (SOC161).
    • The SOC161, signed by the case manager, verifies the NMD’s participation for continued eligibility, and is submitted to the eligibility worker to provide the necessary information to continue payments.

  • Files a copy of the SOC161 in the NMD’s case plan

  • Forwards the SOC161 and verification of participation to the eligibility worker for receipt by the eligibility worker by the end of the first month of the next six-month certification period to avoid discontinuation of benefits.
    • The SOC161 must be completed if the NMD receives foster care payments or CalWORKs payments and the social worker completes and sends to Natalie Faulds located on the 5th Floor at 373 W. Julian. The SOC 161 will be tracked and forwarded to Foster Care Eligibility for processing. 
    • If this a new placement change the Social Worker will need to also submit an SCZ17 placement change form to the Placement Tracking Unit (PTT) on the 5th floor, 373 W Julian.


Eligibility Worker:

  • Reviews and signs the SOC 161 for participation requirements.
  • Files a copy of the SOC 161 in the eligibility case file.

 

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Required Contacts  

The same monthly contact requirements for minors in foster care apply to non-minor dependents (NMDs) in extended foster care. 

The majority of contacts (51%) must be conducted in the place of residence.  Social workers should be mindful of roommates and maintaining an NMD's need for privacy when scheduling in-person visits with the NMD at their placement, making efforts to be flexible in scheduling visitation times.

For policies on contacts for young adults re-entering the extended foster care (EFC) program, see OPP Chapter 24-7: Re-Entering the Extended Foster Care Program.

Out-of-state residence

All monthly visits applicable to NMDs placed in-state must be met for NMDs placed out-of-state.  

Counties may request supervision from the other state through the Interstate Compact on the Placement of Children (ICPC), but such services are at the discretion of the other state as not all other states accept ICPC requests or provide extended foster care services and supervision. 

  • If the other state does not provide services, the social worker may work with the Department in contracting with a private agency in the other state. To meet federal requirements, monthly visits must be made face-to-face, and videoconferencing is not an acceptable method of contact.
  • If the other state agrees to provide services and supervision via ICPC, the social worker requests and maintains documentation of those visits from the other state and inputs the contact in CWS.
  • If DFCS contracts with a private agency to provide services, the social worker requests and maintains documentation of the visits by the contracted agency and inputs into CWS/CMS.

The county with case management jurisdiction is responsible for data entry into CWS/CMS.  It also retains case management and financial responsibility for NMDs placed pursuant to ICPC.
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Wraparound Services  

All Non-minor dependents are eligible for Wraparound services provided they meet the Wraparound criteria.  

Participation in Wrap services is completely voluntary for non-minor dependents, and they may terminate Wraparound services at any time.

To be eligible for Wraparound services, the NMD must:

  • Continue to meet eligibility requirements

and

  • Be at risk of placement in a group home with a classification level of 10 or higher

or

  • Be currently placed in a group home and be transitioning to a lower level of care within the next three (3) months.

Please see OPP chapter 4-11, Intensive Targeted Wraparound Services (ITWS) for further information regarding Wraparound services. 

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Courtesy Supervision of NMDs  

Supervision of non-minor dependents (NMDs) whose jurisdiction lies with another county is considered on a case-by-case basis.  To be accepted for courtesy supervision, the NMD must be participating in Independent Living Skills Program (ILP) services and there must be room in the NMD Unit caseloads for the courtesy supervision case. 

Requests for courtesy supervision will come to the Specialized Services Unit for screening and be forwarded to the NMD Unit Supervisor for approval.
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Non-compliance with the Case Plan  

An NMD no longer meets the participation criteria for extended foster care if:

  • The NMD ceases to meet at least one of the participation requirements  
  • The social worker has worked to resolve the issue but has been unsuccessful  
  • The NMD remains unwilling to reside in an approved placement  
  • The NMD remains unwilling to comply with the existing case plan or modify the case plan to reflect new circumstances and goals.
  • The NMD joins the military
  • The  NMD gets married

When the above conditions exist, the social worker requests that the court set a WIC 391 court hearing to begin the process to terminate court jurisdiction.

 

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Other References  
PDF

OPP Chapter 4-3: Transitional Independent Living Plans (TILP).

OPP Chapter 4-1: Intensive Targeted Wraparound Services (ITWS) for further information regarding Wraparound services. 

OPP Chapter 6-15: 90 Day Transition Plans

OPP Chapter 24-7: Re-Entering the Extended Foster Care Program.

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