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Form 802 - Agency Report of Ceremonial Role Events and Ticket/Pass Distributions

 
Section 18944.1 of Title 2 of the California Code of Regulations sets out the circumstances under which an agency’s distribution of tickets to entertainment events, sporting events, and like occasions would not result in a gift to individuals that attend the function. In general, the agency must adopt a policy which identifies the public purpose served in distributing the admissions. The Form 802 serves to detail each event and the public purpose of each ticket distribution. The Form 802 also informs the public as to whether the admissions were made at the behest of an agency official and whether the behested tickets were provided to an organization or to specific individuals.

County Board Policy 3.48 establishes a procedure for the distribution, use and reporting of tickets or passes, provided to the County, to a facility, event, show or performance for an entertainment, amusement, recreational or similar purpose (“Event”) in compliance with section 18944.1 of the California Code of Regulations.  Tickets or passes to an Event distributed and accounted for in compliance with this policy and 2 California Code of Regulations section 18944.1 will not be considered gifts to the County officials or employees who make use of donated tickets and passes.

Tickets distributed by the County to a County official, or to an individual or organization outside the County at the behest of a County official, pursuant to this policy shall be documented in a completed Fair Political Practices Commission Form 802.

In addition, Section 18942 of Title 2 of the California Code of Regulations provides that a ticket provided to an official and one guest of the official for his or her admission to a facility, event, show, or performance for an entertainment, amusement, recreational, or similar purpose at which the official performs a ceremonial role on behalf of his or her agency, as defined, is not a gift to the official so long as the information is reported on a Form 802.

Attached are the County of Santa Clara's Ticket Distribution Policy (Board Policy 3.48), the template FPPC Form 802 - Agency Report of Ceremonial Role Events and Ticket/Pass Distributions, and the County’s Form 802 Postings.