On June 21, 2016, the Board of Supervisors (“Board”) unanimously approved final adoption of the Surveillance-Technology and Community-Safety Ordinance, which became effective July 21, 2016. County departments with existing surveillance technology as of July 21, 2016 drafted a Surveillance Use Policy (“Policy”) for each technology. Each Policy is required to specify the purpose, authorized and prohibited uses, information/data that can be collected, data access, data protection, data retention, public access, third-party data sharing, training, and oversight mechanisms.
The Board received the drafted Policies at its January 10, 2017 and April 11, 2017 meetings. One additional draft Policy for existing technology was submitted to the May 9, 2017 Board meeting. At the request of the Finance and Government Operations Committee (“FGOC”), departments are clarifying and revising the drafted Policies for resubmittal to FGOC for discussion, and ultimately to the Board for possible approval.
The revised draft Policies will be submitted in four groups -- to the May, June, August, and September FGOC meetings. Following public review and comments at those FGOC meetings, input from the FGOC members, and Labor Relations’ notice to unions, revised draft Policies will be submitted to the Board in groups of approximately 10 per Board meeting. The Submission Schedule lists the target dates for submission to FGOC and the Board.
The revised draft Policies will be posted here before they are considered by FGOC or the Board. Specifically, at least ten days before the FGOC meeting date at which a revised draft Policy will be considered, County Administration will post a clean version of that revised draft Policy, as well as a redlined version showing changes since it was preliminarily submitted to the Board in 2017. If any additional revisions are made before the draft Policies are submitted to the Board, those revised versions will be posted here as well.
Seventeen draft Surveillance Use Policies from the Office of the Sheriff were submitted to the May 2018 FGOC meeting. The FGOC Chairperson requested that the draft Policies be brought to the June FGOC meeting, following a meeting with the FGOC Chairperson, the Sheriff’s Office, the Chief Privacy Officer, and County Counsel’s Office regarding additional possible clarifications to the draft Policies. That meeting resulted in additional edits to 13 of the 17 draft Policies. The draft Policies as submitted to the June FGOC meeting are attached below. This includes a clean version of each draft Policy, and a redlined version showing changes since the preliminary draft was received by the Board in 2017. To view the versions of the Policies as submitted to the May FGOC meeting, please reference the May FGOC agenda at http://sccgov.iqm2.com/Citizens/Detail_Meeting.aspx?ID=10331