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Administrative Services

Last modified: 11/9/2012 11:28 AM
Administrative Services

The fiscal unit and staff are committed to ensuring that revenues are enhanced and expenditures are appropriate. They establish and monitor the Department budget, prepare state and federal funding claims, and handle all accounts payable and receivable. The unit is also responsible for the Department’s payroll.

This unit is responsible for internal department personnel functions and serves as an Employee Service Center, providing the full range of personnel services for all staff, beginning with the hiring process through retirement.

The Projects, Analysis, Communication and Evaluation (PACE) Unit is responsible for providing a wide-range of information products enhancing communications among the Probation Department's customers, stakeholders and employees. Several essential administrative functions are performed in the unit including grant and contract administration, and project management support to strategic initiatives throughout the organization. Unit staff serves as the processing point for program and project information and evaluation data as well as public and media inquiries.

The Department Office Professionals support the probation and counseling staff in all divisions of the department. They perform diverse tasks such as: typing court reports, petitions, subpoenas, and legal documents. They calendar cases; schedule appointments; set-up and maintain cases in automated data systems. They report custody and placement activity; seal records and process clearances; payroll; food orders; and maintain records and statistics. They process client’s paperwork for delivery to the California Youth Authority and the three Juvenile Rehabilitation Facilities; and greet and assist the public.

The food services section of the Probation Department provides approximately 2,800 meals per day for five institutions. Each meal must meet federal and state regulations for dietary requirements. The staff and the director ensure that those regulations are met.

This Unit ensures all facilities of the department are run efficiently and maintained to standards. This unit also is responsible for the transportation fleet, procurement services, and laundry services at residential facilities.

Religious services for the department are provided by CIC Ministries. These services are provided at all six residential facilities.

The Safety Officer provides expertise in areas involving staff safety within the work environment. Responsibilities include ensuring compliance with Occupational Safety & Health Administration (OSHA) guidelines, rules and regulations and performing as a liaison with the Occupational Safety & Environmental Compliance (OSEC).

This unit adjudicates non-felony juvenile traffic citations, truancy cases and other violations; and reports dispositions as required to the Department of Motor Vehicles. This unit is also responsible for assisting clients; setting up Court dates; preparing and typing Court Calendars, legal notices and documents; processing documents and dockets from Court proceedings; interpreting and entering Court minutes; and collecting proper fees and bail.