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How to Order Official Record Copies

Last modified: 4/10/2012 2:51 PM
In person Come to the Clerk Recorder's main office
  • Document Number (any record) or Book and Page Number (records prior to 5/1/95 only)
  • Name of person requesting document (Your name)
  • If you desire a certified or plain copy
  • Number of copies desired
Fax ​Dial (408) 280-1768
All of the above information plus:
  • Your daytime phone number
  • A Visa, MasterCard, Discover, or American Express Card Number
  • The expiration date for the credit card
  • The name and address where the record is to be sent
  • If desired, authorization for Federal Express or Express Mail
    (Note: Federal Express can't be sent to P.O. Boxes)
Online ​Order online ​Same as for fax order (Fed Ex or Regular Mail only)

​Mail request to:

Santa Clara County Clerk-Recorder




First Floor, East Wing
70 West Hedding Street
San Jose, CA 95110


Send in all the required information as shown for an in-person order. Include:
  • Your daytime phone number
  • A self-addressed, stamped envelope
  • A check or money order for the required fees made payable to Clerk-Recorder's Office
    (see NOTE under Ordering methods for Official Record copies.)