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Researching Official Documents

Last modified: 3/1/2012 9:48 AM

Facilities for researching Official Documents and maps are available at the Clerk-Recorder's Office. The Official Document index may also be searched on-line . Note that document contents may only be viewed at the main office, not on-line.

Our office searching methods include computer searches and book/microfilm searches. The Clerk-Recorder's Office requires a current driver's license or identification card to be held if you are performing book/microfiche searches. Availability is as follows:

Hours Available ​8:00 - 4:30 ​8:00 - 4:30 ​Anytime
Index Available for ​1981 to Present ​1851 to 1980 ​1981 to Present
Document Viewing Available for ​1981 to Present ​1851 to 1980 ​None

Documents are indexed with a document number, a document date, a document type, a document class, and the parties to the transaction, referred to as "grantors" and "grantees." Older index searches must be by grantor/grantee or document number. Computer searches may be conducted on document number, document date, document class, Assessor's parcel number (APN), grantor only, grantee only, or grantor/ grantee.

Many individuals come into the Clerk-Recorder's Office with only an address, and they wish to search for ownership of that property. Addresses are not included in the Clerk-Recorder's index, however, as a convenience, you may search Assessor's data for an address or Assessor's Parcel Number (APN) on our workstations.  The Assessor's lookup will indicate the recorded document number of the most recently recorded document that changed title to the property. Once you have that document number, it may be viewed for buyer's (grantee) name, seller's (grantor) name, legal description, etc. If you want to view ownership history, you may use the seller's name to search for the previous document, and so on.

The Clerk-Recorder's Office search facilities can be very busy. If possible, try to come early in the morning to minimize the possibility of delays. During busy times, the office enforces a one-hour time limit per workstation. If there are no waiting lines, this time can be extended.