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 ** Attention **

New Clerk-Recorder System Coming Soon!
Effective Monday, October 31st, 2016, the Santa Clara County Clerk Recorders Office will be implementing a new Records System.  This new solution will include the following:
  • Improved Search capabilities.
  • Self-Service for:
    • Marriage License Application
    • Fictitious Business Name Statements
    • Record Copies
    • Professional Registrations

How to Prepare:

The improvements from this system upgrade will be seamless to new customers, and our Search and Self-Service modules are more simple and easier to use.

Do you have any Questions?
Please feel free to reach out to us if you have any questions or concerns.  You can email us at or call us at 408-299-5688.

Vitals Records Requests ...

Effective July 1, 2016, the Santa Clara County Office of the Clerk-Recorder will offer birth and death certificates for sale starting at four (4) weeks after the event.   The Santa Clara County Public Health Department no longer sells birth or death certificates to the public. 

See full new release here.

Passport Applicants ...


Passport applications are done by appointment only.  Please schedule your appointment online or by contacting our office at (408) 299-5688. View the passport application requirements before making appointment.  

Passport appointments are available from 8:30 AM to 2:30 PM, Monday through Friday.



Fictitious Business Name - Fictitious Business Name Filing fee is $40.00 starting July 1, 2015

Vision Statement

Enable an organized society by maintaining accurate records for the orderly administration of life events.

Mission Statement

The Santa Clara County Clerk-Recorder’s Office is the custodian of the community’s life events. With integrity, respect and an everlasting commitment to world class customer service, it is our mission to preserve and provide accurate records of birth, death, marriage, business functions, and real property documents.




The Clerk-Recorder's Office records or files authorized documents and maps, collects transfer tax and other fees, and registers all births, deaths, and public marriages occurring within Santa Clara County. Once recorded or filed, the documents and certificates are made available for examination by interested parties.  Exact copies are issued upon request.


Additionally, the Clerk-Recorder's Office issues marriage licenses, performs marriage ceremonies, and registers confidential marriages. The office also performs services related to filing of Fictitious Business Name statements, filing of Notary Bonds, registration of professional agents and similar services.