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Obtaining A Birth Certificate by Mail

  1. Download, print and read the order form below under the Attachments section.  Be sure to read all instructions on page 4.  If you are unable to download the form , please call (408) 299-5688 and we will mail or fax you a form.

  2. If you qualify as an authorized person, you will need to fully complete the form, sign the sworn statement, and have the Certificate of Acknowledgement notarized.

  3. Enclose the following items in an envelope:
  • The completed, signed and notarized form
  • A check or money order made payable to Clerk-Recorder for $28.00 for each birth certificate.
  • Although not required, a self-addressed, stamped envelope (for return by regular mail) OR a pre-addressed, pre-paid Airbill for Express Mail, FedEx, or UPS (for expedited return).

Mail envelope to:

Santa Clara County Clerk-Recorder's Office
70 West Hedding Street, First Floor, East Wing
San Jose, CA  95110

(Allow 15 to 20 business days processing time.) 


Clerk-Recorder Birth / Death Order Form (only use for mail in request)



Last updated: 8/24/2017 12:58 PM