What is Available
The Clerk-Recorder's Office maintains birth records that occurred in Santa Clara County from 1873 to present. Recent birth records are usually available from this office four (4) weeks after the event.
Certified Copies and Sworn Statements
There are two types of Certified Copies available upon request.
1. Certified Authorized Copy (Authorized persons only)
If you are requesting a certified copy of a birth certificate online or by mail, you MUST provide a notarized sworn statement (see page 3 of application) declaring under penalty of perjury that you are authorized by law to receive the certified copy (click here to determine if you are authorized).
If you are requesting a certified copy and a notarized sworn statement is not included, we will not be able to accept your request for processing.
A certified copy can be used to establish the identity of the person named on the certificate. The sworn statement does not need to be notarized when requesting the copy in person.
Note: Only one sworn statement is required for multiple records that are requested at the same time; however, the sworn statement must include the name of each person whose record is being requested and your relationship to that person.
2. Certified Informational Copy (any interested person)
If you are requesting a certified informational copy, you DO NOT need to provide a sworn statement. A certified informational copy has a water mark printed on the face of the document that states, "INFORMATIONAL, NOT A VALID DOCUMENT TO ESTABLISH IDENTITY." Persons who are not eligible to receive a certified authorized copy can receive a certified informational copy.
Both types of documents are certified copies of the original document on the file with our office. Depending on the exact year of event, some certified informational copies will have signatures and Social Security numbers redacted (concealed).