DFCS Online Policies & Procedures

  DFCS Online Policies & Procedures

   
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Handbook 19: How To..
19-3   How To Refer a Client for Drug Testing
How To..
19-3  How To Refer a Client for Drug Testing
Reference Points
Overview
Drug Testing Objectives
Who May Be Tested
When to Request Drug Testing for a Client
Who Can Conduct Drug Tests
Agency Drug Testing Procedures
What Substances Are Screened
NORCHEM Testing
Results from NORCHEM Web Site
On-Demand Testing
Voluntary Drug Testing
Request for Changes and Cancellations
Drug Testing for Visitation Purposes
Out-of-County Testing
Standing Court Order for House on the Hill Residents
Contacts
Other References


Reference Points
Effective Date: In Effect
Last Updated: 2/24/2016
 Legal Basis:
Popup Window Legal Basis Text
 Non CWS/CMS Forms:
MS Word   DFCS Special Funds Request (SCZ 414Z)- Drug Test Authorization
MS Word   Voluntary Drug Testing Form (SCZ68)
MS Word

Drug Testing Collection Sites

 CWS/CMS Forms:
bullet Service Management Section:  Contact Notebook


Overview  

Drug testing is a service provided to clients who come to the attention of the child welfare system as a result of illegal drug use or substance abuse.  The service provides an opportunity for clients to demonstrate that they are refraining from further illegal drug use or substance abuse.  Testing is often a critical service in a parent's efforts to regain physical custody of his/her child. 

There are two types of drug testing:

  • NORCHEM Testing – Clients referred to randomized testing program.
  • On Demand Testing – Trained DFCS staff conduct drug testing on a client using a drug testing kit. 

 

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Drug Testing Objectives  

The Objectives of drug testing are:

  • To be able to keep minors safe in their parental homes.
  • To assist in evaluating the need to remove minors from their home.
  • To assist in evaluating the need for juvenile court dependency orders.
  • To assist in evaluating the safety of allowing a parent to have a visit (supervised or unsupervised) with his or her child.
  • To assist in determining the safety of returning minors to their homes. 


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Who May Be Tested  
  • Parents
    • Parents can be tested on a voluntary basis, as well as by Court order.  In some instances, parents whose children are receiving Permanency Planning services may also participate in drug testing, e.g. when visitation between child and parent is part of the case plan.
  • Substitute caregiver or any person with whom the child has significant contact.
    • The social worker can make a recommendation to the court to order drug testing for a substitute caregiver or any person with whom the child will have significant contact. Substitute caregivers and persons with whom the child will have a significant contact (other than parents) may offer to voluntarily drug test, but the person is required to pay for the service.

  • Minors
    • Dependent minors can be tested only by court order.  This can be requested via an Application for Order or at a statutory hearing.
      • If the parent gives consent to drug testing the child, that information can be communicated to the court in the Application and Order or court report. By using an Application for Order, the child's attorney and the parents will also receive notice of the request.
    •  
    • Non-dependent minors cannot be drug tested under any circumstances regardless of consent by the minor or by the minor's parents.
     
  • Non-Minor Dependents (NMDs)
    • Can be tested only by Court order. A copy of the court order must be attached with the SCZ414Z Drug Testing Authorization Form.
  •  
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When to Request Drug Testing for a Client  

Social workers request drug testing services for a client when there is a substantiated history of illegal drug use or substance abuse by the client.  

Participation in drug testing can be voluntary or mandated and clients receiving voluntary services under Voluntary Family Maintenance or Informal Supervision must voluntarily agree to participate in drug testing.

Mandatory testing is required when ordered by the Court.  The Dependent Intake (DI) social worker usually makes a recommendation for drug testing in the Jurisdictional/Dispositional Report, when an allegation is made in the petition related to illegal drug use or alcohol abuse. Testing is usually ordered if the allegation is sustained.  If illegal drug use or substance abuse is discovered after the Jurisdictional/Dispositional Hearing, a Continuing social worker discusses the issue in a court report and makes the recommendation for drug testing in a Status Review or Interim Report.

The following are the general guidelines for client testing.

  • Drug testing is scheduled on a random basis one (1) time per week.
  • Drug testing may be increased if the client's behavior is indicative of using drugs, and there is concern that the child may be endangered.
    • Any increase in drug testing frequency must be discussed with and approved by the social work supervisor and get Court approval by filing a JV180 if not completed at a court hearing.
  • Drug testing is not ordered for parents who live out-of-state and are not expected to have visits with their children.


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Who Can Conduct Drug Tests  

Only DFCS staff who have completed drug testing training may conduct drug testing for a DFCS client. 

Social workers are not allowed to drug test their own clients.

 

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Agency Drug Testing Procedures  

NORCHEM Drug Testing is contracted to provide a comprehensive drug testing service for DFCS clients. 

  • For new clients who are court-ordered or voluntarily drug testing, the social worker:
    • Completes a Drug Testing Authorization form (SCZ 414Z).
      • Complete all fields, including client's case number, program number, and the SSN of the youngest child if available.
      • All requests must be signed and dated by the social worker.
        • If the client is ordered to test more than once a week the social worker will attach a copy of the court order OR
        • Will have the social work supervisor sign on the SCZ414Z authorizing the increase in drug testing.   
        • If testing is scheduled once a week by court order, the supervisor does not need to initial or sign the SCZ414Z form or submit a court order.
         
    • Attaches a copy of the court order which authorizes the client to drug test if the client is a minor or if there are any other special circumstances. 
     
    • Donor ID cards will be issued by the Drug Testing Unit. Social workers are required to distribute the Donor ID Cards to their clients. 


NORCHEM currently provides six (6) drug-testing sites in Santa Clara County.  If an out-of-county client requires drug testing, contact the drug-testing unit.  For a list of testing facilities click Drug Testing Collection Sites .


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What Substances Are Screened  

Drug tests screen for the following substances:

  1. Alcohol
  2. Amphetamines
  3. Barbiturates
  4. Benzodazepines
  5. Cocaine
  6. Marijuana (THC)
  7. Methadone
  8. Methamphetamine
  9. Opiates
  10. Oxycodone
  11. Phencyclidine (PCP)

 

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NORCHEM Testing  

NORCHEM is the county contracted agency that conducts all testing of urine specimens provided by clients. Once client is referred to random testing through NORCHEM, client will be issued a donor id card by the drug testing unit. Clients can test on the days they are instructed to test, at any of the contracted testing sites in Santa Clara County.  In some cases, out of county/state testing sites can be arranged.

To request authorization for drug testing, the social worker:

  • Completes the DFCS Request (SCZ 414Z), Drug Testing Authorization Form.
      • To access the form:
        • Go to the S: Drive
        • Click SCZ414Z
        • Click SCZ414Z_MASTER_LIST
        • Enable Macros and under Service Requests click on Drug Testing.
         
    • The form must be submitted for both mandated and voluntary testing.
      Complete all the fields, including the client's case number, program number, and the SSN for the youngest child on the case if available.
    • The form is signed and dated by the assigned social worker.
    • If the client is ordered to test more than once a week the social worker will attach a copy of the court order OR will have the social work supervisor sign on the SCZ414Z authorizing the increase in drug testing.       

      Reminder:  A new Drug Testing Authorization (SCZ 414Z) must be submitted every time there is a change, for example: A new social worker is assigned, different testing frequency, new client phone number or address, etc.

  • Submits the form to the Drug Testing Unit by:
    • Pony or In-person: 373 W. Julian Street, 5th floor
    • Fax:  408-792-1480
    • Contact the Drug Testing Unit: (408) 501-6320
     
  • Receives back the following:
    • Instructions for the client on how to report for drug testing, which also includes phone numbers and collection sites.
    • A Drug Testing Donor ID Card with a seven (7) digit identification number assigned to the client. 
      • The client calls the testing site and enters his or her identification number for test day. 
      • The client must present a picture ID along with his or her Donor Card to the collection site staff before each test.
        • California Driver's License or DMV Identification Card.
        • If the client does not have any form of identification, contact the Drug Testing Unit to schedule an appointment for the client to come in and take a picture. The Drug Testing Unit will print a picture donor id card for the client and social workers file. 
  • Contacts the client to provide the following information: 
    • Seven (7) digit Temporary Drug Testing Donor ID Card
    • Instructions for reporting to drug testing,
    • A list of drug testing collection sites and
    • Provides a copy of donor card to the client
  • Documents in the CWS/CMS Contact Notebook:
    • The date on which the drug testing request for authorization was made.
    • The date on which the client was provided with the Drug Testing Donor ID Card, instructions, and the list of collection sites.
  • Place copy of donor id card in case file

Note: Drug Testing Authorization for clients out-of-county or out-of-state require the same referral process. 

 

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Results from the NORCHEM Web Site  

Client compliance reports and drug testing results are obtained by use of the Norchem Web Site.  All social workers who have clients that drug test can log onto  https://sentry.norchemlab.com/Sentry to view and print each client's drug testing  Compliance Report and Results.

Note: 

Click on "Refresh" if you encounter

"The page cannot be displayed"

 

Web Site Instructions

  • Go to https://sentry.norchemlab.com/Sentry
  • A Generic password is required to access the web site, download, and print the client's testing results. The Drug Testing Unit will provide social worker with log in information and password.
  • It is the social worker's responsibility to keep track of the client's drug test results and no-shows as part of the worker's case management documentation. 

NOTE: If the social worker is no longer assigned to the case, the Drug Testing Unit must be notified and the new social worker must submit a new SCZ414Z updating the change in worker assignment.

 

To print reports:

  • Log on to Norchem sentry website (https://sentry.norchemlab.com/Sentry)
  • Click on clients name and open clients testing site.
  • Click on Donor History Tab
  • Enter Date Range from the date you need the report
  • Click on drop down “Format to Adobe Acrobat(PDF)” format
  • Click “Run Report”
  • A pop up screen will appear showing the report
  • Place curser on the document
  • Click on the printer symbol and print document to printer

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On Demand Testing  

Testing On-Demand is a service that may be used when the social worker observes that the client's behavior or physical appearance indicates that client is using drugs or when the social worker receives information from a collateral contact that a client is using drugs on a specific day.  Testing on-demand is most useful when it is requested for the same day or next day and that there is reason to believe that the client is using drugs.

Testing On-Demand is limited to two times per client. If further testing is needed please contact the drug testing unit. 

Testing kits are available for performing immediate drug screening tests. On-demand drug-testing may only be conducted by trained social workers.  The results of the screening test are available at the time of testing, however, the sample is sent to a contracted laboratory Norchem for confirmation, if test results are positive.  If the test is positive and the client states that he or she had used the drug, the social worker does not have to send the specimen for confirmation.  The primary social worker is notified of the positive test, and the results are documented in CWS/CMS.

  • Assessment/Intake Center, Dependent Intake and Informal Supervision social workers
    • Request drug testing by submitting a social worker I request to the social worker I supervisor for assignment.
    • Social Worker I will have the client complete the Voluntary Drug Testing form and have the client sign the preliminary result form. 
    • If the test is positive, SW1 will complete the Chain of Custody Form, include the client’s information and send to Norchem for confirmation.  
      • Social worker I will complete the Chain of Custody Form and include the clients identifying information and send to NORCHEM for confirmation and submit a copy of the form to the Drug Testing Unit.  
       
  • Continuing social workers
    •  Request drug testing by submitting a social worker I request to the social worker I supervisor for assignment.
      • The social worker I's follow the drug testing procedures using the On-site Test Cups.
      • If the test is positive, the social worker I will send to Norchem for confirmation.
      • The social worker I will complete the Chain of Custody Form and include the clients identifying information and send to NORCHEM for confirmation and submit a copy of the forms to the Drug Testing Unit. 

For On Demand testing results contact the Drug Testing Unit located at 373 W. Julian Street, 5th Floor, (408) 501-6320.

 

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Voluntary Drug Testing  

Voluntary drug testing may be performed on parents and significant persons on any referral or case at any point in the referral or case, when there is no existing Court order or when testing would occur outside a specified court order and the person being tested has voluntary consented to the testing.

Before testing, the social worker I or DFCS staff trained to drug test:

  • Fills out a Voluntary Drug Testing consent form, SCZ68.
  • Has the client sign and date the consent form.


If the test results are negative, the DFCS staff person doing the testing:

  • Indicates negative on the Voluntary Drug Testing form on the line corresponding to the drug(s) for which the client was tested.
  • Completes the Voluntary Drug Testing form.
  • Forwards the form to the primary social worker.


If the test results are positive, the DFCS staff person doing the testing:

  • Indicates positive in the line corresponding to the drug(s) for which the client was tested.
  • Completes the Voluntary Drug Testing form, SCZ68.
  • Sends the form along with the Chain of Custody form and the urine sample to Norchem for screening and confirmation.
    • The Chain of Custody form is available at the Drug Testing unit.
    • Complete the Chain of Custody form and include the client's identifying information. 
    • Send a copy of the Chain of Custody form to the Drug Testing Unit, by PONY or FAX 792-1480.
  • Submits the Drug Testing Authorization Form (SCZ 414Z) to the Drug Testing Unit. 
  • The Drug Testing Unit will forward drug testing results to the assigned social worker.


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Requests for Changes and Cancellations  

The social worker checks the appropriate box on the Drug Test Authorization Form (SCZ 414Z) to:

  • Request a change of services program.
  • Request a change of frequency of testing.
  • Notify the drug testing unit of a transfer of the case to another social worker.
  • Request cancellation of drug testing for the client.

 

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Drug Testing for Visitation Purposes  

Social worker I's can drug test for visitation purposes on-site or on-demand the same week as the visit or the day of the visit.  The case carrying social worker must confirm the availability of a social worker I to conduct a test.   

 

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Out-of-County Testing  

If a client resides out-of-county or out-of-state, arrangements can be made by the DFCS Drug Testing Unit with a testing facility near the client's residence, upon availability.  

The social worker will:

  • Contact Drug Testing Unit to determine availability. 
  • Submit a DFCS Request SCZ414Z- Drug Test Authorization to request authorization  for clients living outside Santa Clara County.

 

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Standing Court Order for House on the Hill Residents  

Standing Court Order

The Standing Court Order signed by the Honorable Leonard P. Edwards on May 4, 2006, suspends drug testing for clients while they are in Residential Treatment at Mariposa Lodge and House On the Hill. 


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Contacts  

Drug Testing Unit is located at:

373 W. Julian Street, 5th Floor

San Jose, Ca 95110

All questions related to drug testing may be directed to:

Social Work Coordinator II, Sara Meendering:

Telephone: (408) 501-6515

Email: Sara.Meendering@ssa.sccgov.org  

Data Office Specialist, Fabiola Miranda

Telephone: (408) 501-6320

Email: Fabiola.Miranda@ssa.sccgov.org

 

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Other References  
PDF Standing Court Order
doc2 Drug Testing Collection Sites
 
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